Compliance Officer

Thardeep · Pakistan

Travel Requirement

This position requires extensive travel across Sindh for field compliance and monitoring activities.

1. Mandatory (Qualification & Experience)

• Master’s degree in accounting, Finance, Commerce, Business Administration, or a related discipline from an HEC-recognized institution; or a professional qualification such as ACCA, ICMA, or CA (Foundation).
• Minimum 3 to 5 years of relevant experience, preferably in the development sector, in financial monitoring, internal audit, and risk management.
• The candidate must have a proven understanding of donor compliance requirements, project agreements, procurement processes, HR and finance contracts, internal controls, and reporting.
• Strong analytical and report-writing skills are essential.

2. Core Audit & Risk Responsibilities

• Objectively review the organization’s Standard Operating Procedures (SOPs) and evaluate the effectiveness of existing risk management processes.
• Execute internal audit assignments in accordance with the approved annual audit plan.
• Perform the full audit cycle, including risk assessment, control evaluation, fieldwork, reporting, and follow-up.
• Assess the adequacy and effectiveness of internal controls, systems, and procedures across operations.
• Identify control weaknesses, gaps, risks, and non‑compliance issues, and recommend appropriate risk mitigation measures.
• Protect the organization’s assets by identifying and addressing risks related to fraud, misuse, and theft.

3. Compliance & Donor Assurance

• Ensure compliance with organizational policies, procedures, and internal manuals by all employees.
• Verify compliance with donor requirements as stipulated in project agreements, implementation manuals, and guidelines.
• Review adherence to applicable laws, regulations, and organizational directives.
• Review financial records, transactions, and supporting documents for accuracy, completeness, authorization, and compliance.
• Review expenditures, payments, bank reconciliations, and advances to ensure proper documentation and approval.
• Assist in the review of budgets, utilization reports, and financial statements for internal assurance purposes.
• Verify compliance with organizational financial policies and donor financial guidelines.
• Review procurement processes including market surveys, quotations, bid evaluations, approvals, and contract awards.
• Verify procurement documentation, vendor records, contracts, purchase orders, and payment files.
• Conduct physical verification of fixed assets, inventory, and stores, and reconcile results with accounting and asset records.

6. Monitoring Visits & Field Reviews

• Conduct monitoring visits to project locations, offices, and program activities to assess implementation status.
• Verify adherence to approved work plans, budgets, procedures, and timelines during monitoring visits.
• Identify gaps, risks, and deviations during monitoring activities and report findings for management action.
• Document monitoring observations and support improvements in operational and financial controls.
• Undertake extensive field travel as required for audit and monitoring activities.

7. Reporting & Documentation

• Prepare clear, concise internal audit and monitoring reports highlighting findings, risks, and actionable recommendations.
• Present audit findings and recommendations to the Manager Risk Management, Internal Audit, and Compliance (RMIAC)
• Maintain complete, accurate, and well‑organized audit working papers and monitoring documentation.
• Conduct follow‑up reviews to assess the implementation status of audit recommendations.

8. Coordination & Organizational Support

• Coordinate with finance, procurement, administration, HR, and program teams during audit and monitoring activities.
• Facilitate and support external audits, inspections, and reviews when required.
• Assess HR and Finance processes and report compliance with organizational policies.
• Review HR and Finance contracts to ensure alignment with TRDP policies and approved agreements.
• Prepare and submit monthly audit and compliance reports.
• Participate as an observer in meetings of various committees, as assigned.
• Perform any other duties assigned by the reporting manager.