Manager - Co-ordination

Abbott Laboratories · Mumbai, India

JOB SUMMARY

Provides advan ced  executive assistant and  administrative support to the  Vice President of EPD India   and the   EPD   Division .   Provides  support to  other  function and  office  based   leaders in managing the functions and responsibility of VP’s office as may be   needed.   Supports  the processes and practices of the organisation as may be needed in EPD India region.   

CORE JOB RESPONSIBILITIES

• • Responsibilities include all administrative functions of the department:  responding to requirements,  phones   calls ,  queries and  calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning,  creating   or  modifying   business documents,  collating / compiling  presentations ,  handling teleconference  etc.     
  • May include some  project management and  support for tracking budget expenditures.    
  • Coordinates and  maintains   departmental files, as assigned, in compliance with corporate and  local requirements, c oordinates with Area  and corporate  as  required .   
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.  
  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).  
  • Coordinates new employee office set-ups and on boarding.   Supports 3 rd   Party Contractor Management incl uding   expenses, onboarding, coordination with 3 rd   Party Admin team.  
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications;  establishing   personal networks; participating in professional societies.  
  • Support VP EPD India with any other responsibility as may be assigned by the management.   

Education Level

Major/Field of Study

Bachelor’s Degree

 Prior experience and Degree in Secretarial function  preferred.

MINIMUM WORK EXPERIENCE

Experience

Experience Details

5+ years previous admin experience or equivalent.

• Strong written and oral communication skills
• Strong interpersonal skills
• Excellent time management skills; ability to set priorities
• Must possess strong problem-solving techniques
• A high degree of computer literacy     
• Consistently interacts with high-level executives.
• Advanced knowledge and understanding of business processes and requirements.
• Consistently handles confidential or business-sensitive information. Data is typically organizational or multi-dimensional.
• Maintains and manages calendar, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.
• Primary point of contact for manager’s schedule.