Executive assistant
UDS Architects LLP · Maharashtra, India
Job Description
We're Hiring | Executive Assistant to Managing Director
UDS Architects LLP is a forward-thinking architecture and interior design firm working across high-end villas, residential developments, 5-star hotels, hospitals, and educational projects.
We are looking for a highly reliable, proactive, and well-organized Executive Assistant to work closely with our Managing Director. The ideal candidate should have excellent follow-up skills, strong communication abilities, and the confidence to coordinate across teams and act as the MD's voice when required.
Location
One Lodha Place, Lower Parel, Mumbai
Working Days & Timing
Monday–Saturday | 9:30 AM–6:30 PM
Only the 4th Saturday is off.
The business operates 24x7, so the EA must be comfortable remaining reachable by call/Whats App outside office hours and on weekends for time-sensitive matters.
Experience
3–6 years of relevant experience as an Executive Assistant, Secretary, or Office Coordinator supporting senior leadership such as an MD, CEO, or Founder.
Key Responsibilities
Manage the MD's calendar, emails, meetings, and daily priorities Delegate tasks and ensure timely follow-ups until closure Track deadlines, commitments, and deliverables through structured trackers Draft professional emails, letters, and internal communications Coordinate with internal teams, clients, vendors, and external stakeholders Conduct online research and prepare reports, comparisons, and trackers Attend meetings, take live notes, and prepare clear MOMs with action items, owners, and deadlines Handle business and personal/household coordination for the MD, including travel, appointments, vendors, shopping, dining, and social bookings Maintain complete confidentiality regarding client information, project costs, vendor rates, internal matters, and the MD's personal informationMust-Have Skills
Outstanding follow-up and task-tracking skills – non-negotiable Excellent written and spoken English Strong organizational and coordination skills Fast and accurate typing, including real-time dictation Good working knowledge of MS Excel & Word Comfortable with Excel formulas, formatting, and maintaining trackers High integrity, reliability, discretion, and professionalism Ability to work independently and manage multiple prioritiesHow to Apply
Interested candidates can share their updated CV at:
Email: careers@
Contact:
If you are proactive, highly organized, dependable, and enjoy working closely with senior leadership, we'd love to hear from you.
Details
| Company | UDS Architects LLP |
| Location | Maharashtra, India |
| Type | FULL TIME |
| Niche | general |
| Experience | permanent |