Office Coordinator

RH2 Engineering · United States

RH2 is currently seeking an Office Coordinator (scheduled to work 32 to 40 hours a week) to support our Lake Oswego office. This position provides comprehensive office and administrative support to ensure the Lake Oswego office operates efficiently and effectively while delivering exceptional day-to-day support to professional staff of RH2 Engineering and CSNW (a subsidiary of RH2). The Office Coordinator also provides administrative and organizational support to the Office Manager/EVP. With your skills you will:

• Serve as a key point of contact for the Lake Oswego office, manage incoming emails, phone calls, packages, and mail; assist with meeting scheduling; coordinate conference room setup; and maintain an organized, professional, and welcoming office environment.
• Provide administrative support to the Lake Oswego Office Manager/EVP, preparing correspondence and materials, assisting with follow-up and action items, coordinating information and requests, and supporting special projects and office initiatives.
• Serve as the primary point of contact with property management for on-site facility issues. Communicate updates, planned work, and potential impacts to Lake Oswego staff as needed.
• Coordinate and oversee scheduled maintenance and service for office equipment, including copiers and other shared equipment.
• Partner with Facilities and Purchasing administration at corporate to maintain inventory and purchase office supplies, equipment, and safety/PPE supplies for the Lake Oswego office.
• Assist with new employee office setup and onboarding activities, helping create a welcoming and well-organized experience for new staff.
• Participate in special assignments and/or the social committee. Coordinate office events and activities, including planning, setup, and breakdown.
• Identify opportunities for the Office Manager/EVP to improve office processes, organization, and administrative support, and take initiative to implement solutions when appropriate.
• Perform other duties and responsibilities as assigned.

• Minimum of five (5) years of progressively responsible administrative experience in a professional office environment.
• Associate’s degree required; Bachelor’s degree preferred.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint; PDF tools; and collaboration platforms such as Microsoft Teams and SharePoint.
• Prior experience preparing, formatting, and proofreading professional documents using Word and Excel is preferred.
• Excellent verbal and written communication skills, with the ability to interact professionally and effectively with employees at all levels, leadership, clients, vendors, and other external contacts.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities, anticipate needs, meet deadlines, and maintain a professional office environment.
• High level of professionalism, discretion, dependability, attention to detail, and initiative.
• Reliable attendance and willingness to work in-office.

• Sit or stand at a desk for several hours to perform work in an office setting.
• Ability to lift 20 lbs. with or without accommodations.

• Health & Wellbeing – 100% paid insurance premiums for medical, dental, vision, life, AD&D, disability, and an employee assistance program (EAP) employee coverage. Two buy-up medical plans are available, and low-cost partner and dependent coverage offered.
• Rest & Recover – Nine (9) paid holidays. Competitive Paid Time Off (PTO) accrual benefit.
• Savings Plans – 401(k) retirement plan with pre-tax and after-tax contribution options, generous employer 401(k) match, employer profit sharing contribution, employer Employee Stock Ownership Plan (ESOP) contribution, HSA with an annual employer contribution, FSA, and dependent care FSA available.
• Team Building & Community – Office social events, all-company retreat, and paid volunteer hours to encourage local community involvement and partnerships.
• Career Recognition & Development – Service anniversary bonuses and/or additional PTO on milestone anniversaries, incentives for professional licensure, defined career progression for every discipline, and mentorship from experienced professionals. We help advance careers because we care about you.