Executive Assistant to Managing Director

1Cell.Ai Inc. · India

Executive Assistant (EA) to Managing Director (MD)

Company Description 1Cell.Ai Inc. is a fast-growing precision oncology company dedicated to advancing cancer diagnostics through cutting-edge genomics and molecular profiling technologies. By combining biotechnology, data science, and AI-driven innovation, we develop solutions that enable personalized cancer care and improve patient outcomes.

Join us to build technology that has a meaningful impact on healthcare and the lives of cancer patients.

The Opportunity We are looking for a sharp, discreet, and highly organized Executive Assistant to work directly with the Managing Director. This is a high-trust, high-visibility role the person who will act as a trusted extension of the MD, staying attuned to priorities while managing schedules, communications, confidential information, and cross-functional coordination with speed and precision.

Location: Powai, Mumbai

Key Responsibilities

• Manage the MD's calendar, meetings, travel, and daily schedule with zero-error precision
• Act as the primary point of contact between the MD and internal teams, investors, clients, and external stakeholders
• Handle highly confidential business, financial, and strategic information with absolute discretion
• Draft, review, and proofread emails, presentations, reports, and correspondence on behalf of the MD
• Track action items from meetings and ensure timely follow-up and closure
• Coordinate with department heads to gather updates, MIS reports, and briefing materials for the MD
• Prioritize and filter incoming requests, emails, and calls flagging what's urgent vs. what can wait
• Organize and prepare materials for board meetings, investor meetings, and leadership reviews
• Manage travel logistics, visas, itineraries, and expense reporting
• Anticipate the MD's needs and proactively resolve issues before they escalate
• Maintain meticulous records and documentation systems.
• Represent the MD's office professionally in all internal and external interactions

Key Skills & Qualifications

• MBA is preferred from a reputed Institute
• 3 to 5 years of an experience as an Executive Assistant, Chief of Staff, or similar role supporting CXO/MD/Founder-level leadership
• Proven ability to handle confidential/sensitive information with complete integrity and discretion
• Exceptional turnaround time fast, accurate, and dependable under pressure
• Strong written and verbal communication skills
• Extremely well organized, detail-oriented, and process-driven
• High ownership mindset
• Proficient in MS Office and scheduling tools

Preferred Skills & Qualifications (Nice to Have)

• Prior experience in a start-up, tech, or fast-paced growth-stage environment
• Exposure to board meetings or MIS/reporting for leadership
• High EQ able to read situations, manage stakeholders diplomatically, and stay calm under pressure
• Comfortable working extended or flexible hours when business needs require it