Office administrative assistant

We are looking for an organised, proactive and detail-oriented Office Administrative Assistant to ensure the smooth day-to-day running of the office.

This is a key role within the company for someone who enjoys bringing structure to a busy environment, solving problems and keeping things running seamlessly behind the scenes.

Executive Support

Manage the Founder's personal and professional calendars, ensuring appointments are coordinated seamlessly and nothing is overlooked. Schedule meetings and appointments. Organise travel, itineraries and accommodation when required. Assist with correspondence, documents and day-to-day administrative tasks. Help prioritise the Founder's daily schedule and reminders.

Office Administration

Oversee the smooth day-to-day functioning of the office. Maintain office, pantry and stationery supplies. Coordinate office maintenance, including Wi-Fi, printers, air-conditioning, appliances, AMCs, warranties and other service requirements. Coordinate couriers, We Fast, Porter and other logistics requirements. Ensure the office remains organised, functional and well-maintained at all times.

Team Coordination & Administrative Support

Support the wider team with day-to-day administrative requirements. Coordinate between departments to ensure tasks and information flow efficiently. Assist in organising documents, trackers and internal records. Help ensure work continues smoothly during team absences or busy periods. Be the first point of contact for general office coordination and administrative support.

Organisation & Problem Solving

Research solutions and independently resolve everyday office-related issues. Coordinate with vendors for office services, maintenance and repairs. Keep important documents, warranties and office records organised. Anticipate administrative needs before they become problems. Take ownership of the countless day-to-day administrative and coordination tasks that keep the office running efficiently, ensuring nothing falls through the cracks.

Skills:

Comfortable using Google Workspace, Microsoft Office and common office software. Confident troubleshooting basic technology issues such as printers, Wi-Fi, computers and office equipment. Quick to learn new software and systems. Proficient in English

We're Looking For Someone Who Is:

Exceptionally organised and detail-oriented Proactive and resourceful Calm under pressure Professional and discreet Tech-savvy and quick to learn A strong communicator Dependable and trustworthy Someone who enjoys taking ownership and solving problems This role is ideal for someone who takes pride in keeping things organised, enjoys helping others and thrives on making sure everything runs smoothly behind the scenes.

Details:

This is a full-time position, in-person position

Monday - Friday: 10am - 6:30pm

Saturdays: 10am - 2pm