Accounts & Business Operations Executive

THATBOT Technologies · Vadodara, India

We are seeking a highly organized and proactive Accounts & Business Operations Executive

 to join our team. This multi-faceted role is designed for a professional who can seamlessly balance financial documentation and invoicing with client relations and digital brand management.

If you are a detail-oriented individual who enjoys taking ownership of daily business transactions while keeping a company’s front-end operations running smoothly, we want to hear from you.

Key Responsibilities

Financial Documentation & Account Management

• Invoicing:  Generate, issue, and track professional client invoices, ensuring 100% accuracy in billing.
• Account Activities:  Record daily sales, purchase vouchers, and organizational expenses; execute regular payment follow-ups and account reconciliations.
• Compliance:  Organize and prepare necessary data for GST, TDS, and statutory filings, serving as the primary internal point of contact for our Chartered Accountant (CA).
• Ledger Maintenance:  Manage the company's daily transaction summaries, bank records, and localized cash flows.

Client Relations & Sales Coordination

• Manage incoming B2B and B2C business inquiries via email, phone, and corporate channels.
• Structure, draft, and issue official corporate quotations and sales proposals.
• Maintain the company's client database (CRM) and follow-up schedules.
• Coordinate client meetings, product presentations, and oversee after-sales customer support.

Procurement & Vendor Logistics

• Draft official purchase orders (POs) and manage end-to-end communication with suppliers.
• Track supply delivery timelines, maintain inward stock records, and monitor inventory levels.
• Negotiate pricing, quality standards, and terms with vendors to optimize costs.

Digital Brand Management

• Maintain the company’s corporate social media profiles, handling community responses and brand engagement.
• Utilize design software (like Canva) to create standard marketing collateral and presentations.
• Support basic digital campaign coordination and monitor online metrics.

Desired Skills & Experience

• Education:  Bachelor’s degree in Commerce (B.Com) or a related field with strong accounting fundamentals.
• Accounting Software:  Hands-on experience or certified proficiency in Tally  (or equivalent accounting platforms) is highly preferred. ***
• Core Tools:  Advanced command over MS Excel / Google Sheets  for data tracking, along with familiarity with Canva and standard Meta/Google business tools.
• Professional Attributes:  Strong written and verbal communication skills, a high degree of mathematical/analytical accuracy, and excellent multitasking abilities.

Why Join Us?

We offer a professional, growth-oriented environment where your contributions directly impact daily business success. This role provides extensive exposure to the complete business lifecycle and long-term career advancement opportunities.