Executive Assistant

The Job The Executive Assistant will work as part of a high-performing team on a broad range of assignments and events that will interact and impact with multiple departments throughout the company. The position will be encouraged and expected to take accountability and seek cost-effective solutions without compromising quality or integrity.

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ResponsibilitiesScheduling appointments and meetings, follow up on responses and tracking outstanding action itemsScheduling and booking travel arrangements and itinerariesDrafting and proof-reading correspondence (in and out)Editing and formatting documents and presentationsMaintaining and organizing files and recordsProcessing and tracking purchase requests, invoices and submit expensesOrdering office supplies, swag and other event itemsConducting research and preparing reports on requestSupport management of short- and long-term tasks across multiple projects, including timeline maintenance and deadline tracking.Providing support as needed, preparing agendas, meetings requirements, follow-up on tasksCultivate relationships with industry-oriented vendors and service providers, negotiate contracts, and oversee vendor performance to ensure the highest standards of service delivery.Provide on-site support during events, overseeing setup, registration, participant guidance, and addressing any unforeseen challenges with professionalism and efficiency.Support cross-functional teams with basic project management tasks and responsibilities.Provide assistance in various administrative tasks as required, including ad-hoc projectsFoster open, respectful, and professional communication directly within the team as well as with co-workers/ teammates and leaders across the organization.Performs other duties as assigned.
QualificationsAssociate degree or equivalent preferred.5+ years of relevant experience requiredProficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Word requiredC-Suite level support is requiredCommunication, organizational, and exceptional time management skillsAbility to work independently and collaboratively in a team environmentReliability and proactive thinking skills while also handling sensitive information/communicationPositive attitude, attention to detail, and problem-solving skillsDemonstrated integrity in a professional environment
LocationMiami, FL - On Site
Travel Minimal travel may be required as needed.
Work EnvironmentThis job operates in a remote office environment. This role routinely uses standard office equipment such as laptop computers, smartphones, etc.
Physical Demands While performing the duties of this job, the employee is frequently required to sit, stand, walk, use hands, and lift up to 20 pounds.
Position Type/ Expected Hours of Work This is a full-time position. xzbcwsv General hours and days of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. some nights and weekends may be required.
Supervisory Experience (Yes Or No)No