Event Coordinator

The Events Specialist is responsible for supporting and executing various firm events such as seminars, conferences, webinars, client social events and other special events under the direction of the Marketing and Client Development Managers.The Events Specialist will work independently and with other members of the Marketing department, other Firm departments, attorneys and a variety of external vendors, as appropriate. The ideal candidate should have the ability to conceptualize and manage the staging of events from planning and development through execution and post-event follow-up. In addition, the successful candidate will research and prepare recommendations for events and assist with evaluating opportunities as they relate to the goals and objectives of said events.

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As an Events Specialist, your duties will include but not be limited to:Support all event logistics as directed by Marketing and Client Development ManagersConceptualize and manage the staging of events from planning and development through execution and post-event follow-upResearch and prepare recommendations for events as they relate to the goals and objectives of events and clientsCreate electronic invitation content and pull RSVP reports including drafting invitation text and succinctly communicating logistical details while creatively communicating the tone and spirit of the eventCreate event budgets and cost comparisons for upcoming eventsGather and compile all event materials, including electronic distribution and printingCreate and upload all materials on the webinar platformCoordinate delivery of all items needed for eventsCreate event webpages for public eventsWork within the department to produce event follow-up materials, such as final attendance reports and budget summariesWork with the marketing technology team to ensure that InTapp CRM is reflective of event information and contact updatesWork with communications team on event social media promotionsWork with Professional Development to produce and report CLE certificates for event attendeesApply for yearly HRCI certification when neededIndependently manage various department projects outside the scope of events
Skills & Competencies:Strong attention to detail and ability to multi-task and handle competing demandsExcellent communication skills, both verbal and writtenAbility to handle work well under pressure with a professional and positive attitude and meet strict deadlinesSelf-starter who can work independently with minimal xzbcwsv supervisionAbility to manage numerous outside vendors with confident communication both on and off site
Qualifications & Required Experience:A minimum of five years’ experience in events/marketing in a law firm or professional services organization preferredFlexibility to work additional hours, including early mornings and evenings, as necessaryTravel when necessary for events held in other cities
Computer Skills:To perform this job successfully, an individual must be proficient in the following software:Strong knowledge of Microsoft Word and Excel, as well as an ability to grasp new technologiesThis position is 3 days in office, 2 days remote – in the office all five days for the first 90 days
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