Purchase Coordinator

<p><b>Purchase Coordinator - Mumbai </b> </p><p>Educational Qualification </p><li>Graduate degree in any discipline, preferably in Commerce, Business Administration, Supply Chain Management, or a related field. </li><li>Diploma or certification in Procurement / Supply Chain Management will be an added advantage. </li><p>Professional Experience </p><li>2–5 years of relevant experience in purchase coordination, procurement, or supply chain operations. </li><li>Experience in educational institutions, construction, infrastructure, facilities management, or project-based organizations will be preferred. </li><li>Freshers with relevant qualifications and strong coordination skills may also be considered. </li><p>Key Responsibilities </p><li>Coordinate the end-to-end purchase process, from receiving purchase requisitions to order placement and delivery. </li><li>Obtain quotations from vendors and prepare comparative statements for evaluation and approval. </li><li>Coordinate with internal departments to understand purchase requirements, specifications, quantities, and delivery timelines. </li><li>Identify and communicate with vendors and suppliers for quotations, product availability, pricing, and delivery schedules. </li><li>Prepare and process Purchase Orders (POs) as per approved requirements and procurement procedures. </li><li>Follow up with vendors to ensure timely delivery of materials, goods, and services. </li><li>Coordinate with stores and user departments for material receipt, inspection, and documentation. </li><li>Maintain and update purchase records, vendor databases, quotation files, purchase orders, and related documentation. </li><li>Assist in vendor evaluation and maintain records of vendor performance, pricing, and service quality. </li><li>Coordinate with the Accounts / Finance Department regarding invoices, payment status, and discrepancies. </li><li>Verify purchase-related documents such as quotations, invoices, delivery challans, and purchase orders. </li><li>Monitor pending purchase orders and provide regular status updates to the reporting manager. </li><li>Support negotiations with vendors to obtain competitive prices and favorable commercial terms. </li><li>Ensure purchases are made in accordance with organizational policies, approved budgets, and procurement procedures. </li><li>Handle follow-ups and resolve issues related to delayed deliveries, incorrect supplies, quality concerns, and invoice discrepancies. </li><li>Prepare periodic purchase reports, MIS, and other procurement-related statements as required. </li><li>Maintain confidentiality of commercial and vendor-related information. </li><li>Perform any other purchase and procurement-related duties assigned by the reporting manager. </li>