Staff Accountant II

St John's College · United States

TITLE: Staff Accountant II

REPORTS TO: Assistant Vice President, Finance & Operation

SALARY: Grade 12 ($52,170 - $72,170)

ROLE: The Accountant II is responsible for performing complex reconciliations to include, but not limited to: the oversight of required tax form preparation and filings; International Student and Vendor Taxable Income and related tax form preparation; college wide general insurance renewal; determining the necessity for and processing of documentation to affect changes to process and policies; and preparing schedules and other related financial data for the College’s annual financial statements. Major responsibilities include coordinating the colleges annual general insurance renewal, general ledger accounting, regular reconciliation of designated accounts and preparation and annual tax form preparation and filings.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Required Tax Filings and Related Activities

• Assist in the preparation of all year end tax forms (1098’s and 1099’s)
• Coordinates annual State Tax Return filings with Tax Auditors;
• Assists with annual tax preparation of 990;
• Oversees any payroll related state tax filing reporting;

• International Taxable Income and Required Reporting
  • Manages Sprintax Calculus software

• Works with international students and vendors to complete their Sprintax profile to identify taxable income;
• Calculate, notify and record applicable federal tax related to financial aid, awards, vendor payments, and other sources of taxable income;
• Preparation and distribution of calendar year 1042-S forms;
• Annual preparation and filing of 1042;
• Coordinate timely payments via EFTPS for Federal Tax due related to international taxable income;
• Provide an appropriate level of support to international students throughout the year and during tax season regarding taxable income and filings;

• College Wide System Administration

• Oversees the administration and training of the company Commercial Credit Card Program;
• Provides back up to the Accountant II for monthly reconciliation and recording of card expenses to the general ledger;
• Oversees the administration of the college Amazon Business Prime Account

• Insurance

• Coordinates College-Wide annual General insurance renewal;
• Preparation of documentation and reports as needed for insurance renewal;
• Inquires with insurance brokers regarding requests/inquiries from college community;
• Coordinates insurance claims with all relevant parties;
• Oversee annual Workman’s Compensation audit;

• Annuity Accounting

• Reconciliation of all investment accounts related to Annuities and CRUTS;
• Prepares the computation of the quarterly donor payouts for the Charitable Remainder Unitrusts;
• Reconciles the Pooled Life Annuity Liability monthly;
• Prepares Year End Income and Actuarial adjustment entries as preparation for year-end audit workbook;
• Coordinates the preparation of annual K-1 and Federal/State Tax filings for CRUTS

• Other

• Responsible for the bi-weekly and monthly payroll recording to the general ledger;
• Reconciliation of Faculty Home Loans;
• Reconciliation of other general ledger accounts, as assigned;
• Tracks all contracts outside of Capital Projects;
• Monitoring of cash flow, weekly, and annual projections;
• Reviews Employee Expense reports for accuracy and proper back-up, submits for payment;
• Monitor and contribute to the development of Financial Accounting policies for the College in coordination with CFO, AVP and Director;
• Special project planning and analysis, as required.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Applicant should be physically capable of walking or standing a post outdoors for extended periods of time, as well as ascending and descending stairs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree in accounting, business management or related field with at least three to five years accounting experience and/or training;
• Prior experience with international taxable income a plus;
• Experience in not-for-profit organizations or higher education preferred;
• Knowledge of and ability to work with accounting software;
• Ability to prioritize work with a sense of urgency;
• Excellent verbal and written communication skills, strong problem-solving and follow-up skills;
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Experience maintaining a general ledger for a diversified company with monthly reconciliation and accounts payable responsibility
• Experience with managing cash management functions of an organization
• Ability to prioritize work with a sense of urgency.
• Ability to operate Microsoft Excel and computerized accounting systems at an intermediate level.
• Excellent verbal and written communication skills, strong problem-solving and follow-up skills.
• Ability to communicate effectively, work collegially in the community, and understand and support the mission of St. John’s College.
• High level of personal integrity.
• Ability to work well with St. John’s College community.