Coordinator / Executive Assistant
Sheffield Haworth · New York, New York, United States
FULL TIMEpermanent
Job Description
Introduction to Sheffield HaworthSheffield Haworth is a leading global consultancy specialising in executive search, change consulting, and strategic advisory. Founded in 1993, the firm has grown to 200 professionals across 15 locations in Europe, the Middle East, the Americas, and the Asia-Pacific region. We partner with clients across multiple industries, with a strong track record of delivering people-led transformation across the financial services, professional services, industrials, real estate and technology sectors.
If you are considering sending an application, make sure to hit the apply button below after reading through the entire description.
Clients benefit from deep industry insights, our wide-ranging networks and high standards of delivery from our global team.
The RoleProject Coordinators / Executive Assistants at Sheffield Haworth are integral to our business, interacting with nearly all our stakeholders, both external and internal. They are responsible for managing schedules, communications, and other administrative elements of a team and their relevant searches. This particular role will work with the Real Assets and Global Markets teams.
Key responsibilities will include:
Maintaining a heavy, ever-changing calendar for colleaguesScheduling client and candidate meetingsProducing documents including, but not limited to, marketing presentations, candidate CVs, and internal reportsPreparing client material and candidate profiles, collating and presenting team data and market informationCoordinating travel, both international and domesticProcessing expensesPlanning, executing, and finalizing ad hoc projects according to strict deadlinesManaging the teams' candidate database, communication, and reportingTagging client, candidate, and business development meetings appropriately in the company’s databaseAssisting with research reports and updating information on our file-sharing systems and in our databasesProof-reading and checking client-facing documentsProviding ongoing support in all aspects of the executive search processHandling confidential corporate material with discretionProvide cover for other Coordinators during periods of absence
In addition to providing administrative support to the team, the Coordinator/EA will work closely with the wider Operations team to help ensure the smooth running of the New York office. This includes being comfortable working from the reception desk and providing front-of-house cover during holidays, absences and other periods when support is needed. The role involves welcoming visitors, handling calls and enquiries, and helping with day-to-day office needs. As a front-facing role, it requires a minimum of four days per week in the office.
Skills & ExperienceA proven track record in a team assistant, executive assistant, or coordination roleNatural decision-making ability, supported by strong judgement and resourcefulness, even when under time pressureFirst-rate organizational skills and outstanding attention to detailAn interest in operating in a fast-paced environmentExcellent IT skills, including advanced knowledge of Word, Excel, Outlook, and Power PointDatabase skills and accurate touch typingEffective prioritization and time-management skillsDiscreet and trusted with confidential client, candidate and business information, with a clear understanding of the importance of confidentiality in executive search.A proactive, willing, and adaptable approachThe ability to learn quickly and independently if required
Salary & BenefitsThis is a permanent full-time position, the salary range is $70,000 to $80,000, with eligibility for overtimeDiscretionary annual bonus15 days annual leave, increasing to 20 days after 2 years’ serviceMedical, dental, and vision insurance401k
Our ValuesSheffield Haworth employees adhere to the following set of values. The successful candidate will show attributes which will complement the firm’s ethos in this respect. These include Trust, Humanity, Inclusion, and Excellence.
We are an equal opportunity employer and comply with the Equality Act 2010. We value diversity at our company; it is an essential part of our success. xzbcwsv We do not discriminate on the basis of age, pregnancy or maternity, marital/civil partnerships, religion or belief, sex or sexual orientation, gender or gender reassignment, disability or race including; color, nationality, ethnic or national origin.
If you are considering sending an application, make sure to hit the apply button below after reading through the entire description.
Clients benefit from deep industry insights, our wide-ranging networks and high standards of delivery from our global team.
The RoleProject Coordinators / Executive Assistants at Sheffield Haworth are integral to our business, interacting with nearly all our stakeholders, both external and internal. They are responsible for managing schedules, communications, and other administrative elements of a team and their relevant searches. This particular role will work with the Real Assets and Global Markets teams.
Key responsibilities will include:
Maintaining a heavy, ever-changing calendar for colleaguesScheduling client and candidate meetingsProducing documents including, but not limited to, marketing presentations, candidate CVs, and internal reportsPreparing client material and candidate profiles, collating and presenting team data and market informationCoordinating travel, both international and domesticProcessing expensesPlanning, executing, and finalizing ad hoc projects according to strict deadlinesManaging the teams' candidate database, communication, and reportingTagging client, candidate, and business development meetings appropriately in the company’s databaseAssisting with research reports and updating information on our file-sharing systems and in our databasesProof-reading and checking client-facing documentsProviding ongoing support in all aspects of the executive search processHandling confidential corporate material with discretionProvide cover for other Coordinators during periods of absence
In addition to providing administrative support to the team, the Coordinator/EA will work closely with the wider Operations team to help ensure the smooth running of the New York office. This includes being comfortable working from the reception desk and providing front-of-house cover during holidays, absences and other periods when support is needed. The role involves welcoming visitors, handling calls and enquiries, and helping with day-to-day office needs. As a front-facing role, it requires a minimum of four days per week in the office.
Skills & ExperienceA proven track record in a team assistant, executive assistant, or coordination roleNatural decision-making ability, supported by strong judgement and resourcefulness, even when under time pressureFirst-rate organizational skills and outstanding attention to detailAn interest in operating in a fast-paced environmentExcellent IT skills, including advanced knowledge of Word, Excel, Outlook, and Power PointDatabase skills and accurate touch typingEffective prioritization and time-management skillsDiscreet and trusted with confidential client, candidate and business information, with a clear understanding of the importance of confidentiality in executive search.A proactive, willing, and adaptable approachThe ability to learn quickly and independently if required
Salary & BenefitsThis is a permanent full-time position, the salary range is $70,000 to $80,000, with eligibility for overtimeDiscretionary annual bonus15 days annual leave, increasing to 20 days after 2 years’ serviceMedical, dental, and vision insurance401k
Our ValuesSheffield Haworth employees adhere to the following set of values. The successful candidate will show attributes which will complement the firm’s ethos in this respect. These include Trust, Humanity, Inclusion, and Excellence.
We are an equal opportunity employer and comply with the Equality Act 2010. We value diversity at our company; it is an essential part of our success. xzbcwsv We do not discriminate on the basis of age, pregnancy or maternity, marital/civil partnerships, religion or belief, sex or sexual orientation, gender or gender reassignment, disability or race including; color, nationality, ethnic or national origin.
Details
| Company | Sheffield Haworth |
| Location | New York, New York, United States |
| Type | FULL TIME |
| Niche | hr |
| Experience | permanent |