Office administrator

Smoothmix · Gujarat, India

Office Admin (Vadodara)

How to Apply

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About the role This is the person who keeps our office and factory units in Vadodara clean, stocked, maintained, and running, day in and day out. It's a hands-on, on-ground role that owns facility upkeep, supplies, vendors, and everyday admin across all our units.

What you'll own

Hygiene & Cleanliness Run daily hygiene rounds across every unit, and hold housekeeping and cleaning vendors to one fixed standard.

Supplies & Stock Keep every unit stocked on hygiene and pantry essentials, reordering before anything runs out.

Maintenance & Repairs Run preventive maintenance for AC, electrical, plumbing, and fixtures, and close breakdowns fast.

Vendors & Bill Checks Onboard vendors, hold them to their SLAs, and verify every bill against agreed rates before it's paid.

On-Ground Admin Run errands like bank, courier, government office, and procurement, and coordinate on-ground needs across teams.

Records & Standards Keep clean registers, logs, and filing, and bring every unit to the same standard.

What we're looking for

• Someone hands-on who likes being on the ground, not behind a desk all day

• Sharp on detail and reliable: catches a hygiene lapse or an overbilled line before it becomes a problem

• Proactive, fixes things before they break, and reorders before stock runs out

• Able to hold housekeeping staff and vendors to a standard, firmly and politely

• Organised, with a habit of building simple systems so nothing slips