Account Payable & Reconciliation Associate

Looking for Accounts Payable & Reconciliation Associate

Experience : 4-6 Years Department : Finance & Accounts Industry : E-Commerce – Mandatory Location : Gurugram. Sector 50 Reporting To : Finance Manager / Accounts Manager Primary Focus : Stock & Vendor Reconciliation

Work Mode : Onsite | 9:30 AM - 6:30 PM | 6 days Working(Monday to Saturday)

The ideal candidate is an e-commerce finance professional who has independently handled stock and vendor reconciliation and can connect inventory movement with purchases, invoices, payments and accounting records. Strong experience in inventory-heavy e-commerce operations and the ability to identify and close reconciliation gaps are essential. The core responsibility of this role will be

Stock Reconciliation, Vendor Reconciliation, Purchase Reconciliation, and Accounts Payable .

Mandatory E-Commerce Experience •

4–6 years of relevant experience in e-commerce is mandatory. • Prior experience with e-commerce marketplaces, D2C brands, online retail, FMCG e-commerce, or inventory-led businesses is strongly preferred. • Hands-on exposure to e-commerce inventory, warehouse/WMS data, purchase transactions, sales returns, cancellations and vendor settlements. • Candidates from purely general accounting backgrounds without meaningful e-commerce and inventory reconciliation experience will not be preferred.

Key Responsibilities – Stock Reconciliation • Perform regular reconciliation between physical stock, WMS/ERP stock, purchase records, sales records and accounting records. • Reconcile opening stock, purchases, sales, returns, transfers, adjustments, damages and closing stock. • Identify SKU-wise, warehouse-wise and transaction-level stock discrepancies. • Investigate inventory variances and identify root causes. • Coordinate with Warehouse, Operations, Procurement and Finance teams to resolve stock gaps. • Prepare stock reconciliation and variance reports and track open discrepancies until closure. • Review inventory adjustments and ensure proper approval and supporting documentation. • Support periodic physical stock verification and audit requirements.

Key Responsibilities – Vendor Reconciliation • Perform regular vendor ledger and vendor statement reconciliation. • Reconcile purchase invoices, credit notes, debit notes, payments, advances, TDS deductions and purchase returns. • Identify duplicate invoices, missing invoices, incorrect postings and unmatched transactions. • Follow up with vendors for statements, missing documents and reconciliation differences. • Maintain vendor reconciliation trackers and ensure accurate outstanding balances before payment processing.

Accounts Payable & Purchase Reconciliation • Verify vendor invoices against PO, GRN and supporting documents. • Perform

3-way matching – PO vs GRN vs Invoice .• Track invoices pending against GRNs and GRNs pending against POs. • Identify unbilled purchases, invoice mismatches and quantity/value differences. • Prepare vendor payment schedules based on approved and reconciled outstanding balances. • Track vendor advances, adjustments and ageing of outstanding liabilities. • Assist with month-end AP closing and reconciliation activities.

E-Commerce Reconciliation & MIS • Prepare daily/weekly/monthly stock reconciliation reports. • Prepare vendor reconciliation, purchase reconciliation and vendor ageing reports. • Track PO vs GRN vs Invoice mismatches and unbilled purchases. • Prepare stock variance, vendor advance, debit/credit note and payment reconciliation trackers. • Analyze recurring reconciliation gaps and recommend process/control improvements.

Systems & Technical Skills • Strong MS Excel skills: VLOOKUP/XLOOKUP, Pivot Tables, SUMIF/SUMIFS, IF formulas, filtering and data reconciliation. • Experience working with ERP, accounting software and/or WMS/inventory management systems. • Ability to handle large transaction datasets and identify transaction-level discrepancies. • Working knowledge of e-commerce order, inventory, returns and warehouse processes.