Talent Acquisition Coordinator

Swoon · Bellevue, United States

Talent Acquisition Coordinator

Remote | Preference for candidates local to Bellevue, WA for rare onsite meetings

We’re partnering with a globally recognized entertainment and gaming company known for creating some of the world’s most beloved characters, games, trading cards, and fan experiences. Their Talent Acquisition team is looking for a Talent Acquisition Coordinator to help deliver an exceptional candidate experience and keep recruiting operations running smoothly.

This is a remote opportunity, with a preference for someone located near Bellevue, WA in case occasional onsite support is needed for training, team meetings, or other business needs.

What You’ll Do

• Coordinate and schedule interviews and candidate travel, ensuring a smooth and positive candidate experience.
• Support the offer and onboarding process, including background checks and new-hire documentation.
• Manage candidate communication and respond to internal and external Talent Acquisition inquiries.
• Provide guidance and training to end users on Workday and Greenhouse.
• Maintain candidate pipelines and generate recruiting reports through Greenhouse.
• Process invoices and reconcile recruiting-related expenses, including candidate travel reimbursements.
• Support Talent Acquisition programs, process improvements, system upgrades, and implementations.
• Partner closely with recruiters, hiring managers, candidates, and other internal stakeholders.
• Stay current on recruiting trends, market intelligence, and innovative talent acquisition practices.
• Assist with additional projects and responsibilities as needed.

What You’ll Bring

• 2-3+ years of experience as a Talent Acquisition Coordinator or in a similar recruiting operations role.
• Hands-on experience with Greenhouse ATS, particularly:
• Interview scheduling
• Candidate pipeline management
• Report generation
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills with a strong customer-service mindset.
• Ability to manage multiple priorities in a fast-paced environment.
• Collaborative, proactive, and solutions-oriented approach.
• Interest in process improvement and operational efficiency.
• Strong discretion when handling confidential candidate and employee information.

Technical Skills

• Microsoft Office Suite, including Word, Excel, and Outlook.
• Collaboration tools such as Slack and Zoom.
• Experience with Workday and Greenhouse strongly preferred.

Why This Role?

This is a great opportunity to join a highly recognizable entertainment brand and play a key role behind the scenes in creating a seamless candidate experience. You’ll work closely with recruiters and hiring teams while contributing to recruiting programs, systems, and process improvements.