Recruitment Coordinator

*6+ month contract, potential for conversion or extension

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DescriptionJob SummaryWe are seeking a highly organized, detail-driven professional to support Product Engineering hiring operations across our Research Triangle Park (RTP) and San Jose (SJC) locations. In this role, you will own the full interview coordination lifecycle — from scheduling complex multi-time zone panels to facilitating offers, background checks, and pre-boarding — while serving as a trusted point of contact for both candidates and internal stakeholders. Engineering knowledge is not required; what sets you apart is operational excellence, clear and empathetic communication, and an unwavering commitment to delivering an outstanding candidate experience at every touchpoint.
ResponsibilitiesOwn end-to-end interview scheduling for Product Engineering roles including phone screens, panels, and onsite/virtual loops across US time zonesManage reschedules and backfills with speed and empathy, minimizing calendar conflicts and interviewer downtimeCoordinate all interview logistics including agendas, video conferencing links, interview kits, panel alignment, and interviewer readinessTrack interview feedback and nudge completion within agreed SLAs while maintaining pristine ATS data hygienePartner with recruiters and hiring managers to calibrate timelines, interview panels, and role profilesFacilitate candidate communications including confirmations, reminders, prep materials, expectations, and post-interview follow-upsSupport the offer process by drafting offer letters, routing approvals, extending offers, and answering candidate questionsRun background checks, monitor status, resolve issues, and coordinate start dates and pre-boarding activitiesChampion candidate experience and accessibility by offering accommodations, setting clear expectations, and ensuring timely updatesIdentify bottlenecks and propose process improvements such as interviewer load balancing, scheduling templates, and workflow rulesCoordinate technical assessments as needed and ensure candidates receive clear instructions and timely supportMeet or exceed defined success metrics including time-to-first interview, reschedule responsiveness, feedback completion rates, offer turnaround, and ATS accuracy
SkillsMastery of multi-timezone scheduling and management of complex, high-volume calendarsExceptional organizational skills and meticulous attention to detail with a love for checklists, templates, and airtight workflowsClear, friendly, and professional written and verbal communication with candidates and stakeholders at all levelsProficiency with applicant tracking systems (ATS) and modern scheduling toolsExperience running offer processes and background checks with strong compliance awareness and discretionData-driven mindset with comfort tracking SLAs and reporting on bottlenecks and throughputAbility to remain calm and effective under pressure in fast-moving, dynamic environmentsCommitment to fairness, confidentiality, and fostering an inclusive and accessible candidate experienceFamiliarity coordinating engineering interview loops (SWE, SRE/DevOps, QA, Data/ML) and technical assessments is a plus
Experience1–3+ years of experience in recruiting coordination, talent operations, or high-volume schedulingPrior experience supporting tech or engineering hiring is a strong plusDemonstrated experience managing end-to-end offer and background check workflows
This is a fantastic opportunity to play a pivotal role at the intersection of talent and technology, directly shaping how top engineering talent experiences your organization from first contact to day one. You will work alongside passionate recruiters and hiring managers, build scalable processes, and make a measurable impact on hiring velocity and candidate satisfaction — all while growing your career in a fast-paced, collaborative environment.
This is the pay range that Magnit reasonably expects to pay someone for this position: Min:$27.40/Hr $35.00/Hr
Temporary job opportunities align well with people who are looking for career flexibility and less traditional ways of working, but at the same time are people driven to deliver amazing work in high-profile situations. Magnit Direct Source is a service offered by Magnit Global that provides top talent directly to industry leading clients who have flexible temporary assignments that work on a variety of projects and unlock opportunities for exciting work. As a temporary employee, you will be employed by Magnit Global, NetApp’s vendor responsible for fulfilling temporary jobs at NetApp. xzbcwsv You will not be employed by NetApp.