Executive Assistant

Cadence · Greater bengaluru area, India

Required Qualifications

• Bachelor's degree in Business Administration, Commerce, Arts, or a related field.
• 2-6 years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leaders.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive, detail-oriented, and capable of working independently.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, visa processes, accommodations, and expense reporting.
• Organize and prepare agendas, presentations, reports, and meeting materials.
• Take meeting notes, track action items, and follow up to ensure timely completion.
• Act as a liaison between executives and internal/external stakeholders.
• Manage email correspondence and prioritize communications on behalf of executives.
• Coordinate team events, leadership meetings, town halls, and off-site activities.
• Handle confidential information with discretion and professionalism.
• Support administrative tasks such as document management, invoice processing, purchase requests, and vendor coordination.
• Improve operational efficiency by streamlining administrative processes and maintaining accurate records.