Executive Receptionist & Administrative Coordinator

Job Purpose As the first point of contact for our corporate headquarters, you will embody our company’s premium, professional image. This role requires a highly organized, articulate, and proactive individual who will manage front-desk operations with flawless hospitality while providing robust administrative and facilities support to ensure smooth daily office operations. Key Responsibilities 1. Front Desk & Guest Relations (Hospitality) Act as the primary face of the organization, welcoming senior leadership, VIP clients, and external stakeholders with warmth and corporate etiquette. Oversee the reception area, ensuring it constantly maintains a pristine, minimalist, and orderly aesthetic. Coordinate visitor logs, issue security badges, and ensure compliance with building access protocols. 2. Calendar, Meeting Rooms & Event Support Manage the booking and scheduling system for executive conference rooms and specialized team bays. Coordinate logistics for high-level internal meetings, including AV setup coordination, catering arrangements, and guest seating. Assist the central admin team in organizing logistics for large-scale corporate events and leadership offsites when required. 3. Workplace Administration & Facilities Support Supervise the daily dispatch, receipt, and distribution of all couriers, mail, and corporate packages. Monitor and manage inventory levels for office stationery, cafeteria supplies, and general administrative consumables. Assist in coordinating with facility vendors, housekeeping supervisors, and maintenance staff to ensure workspace cleanliness and infrastructure upkeep. Provide basic documentation support, including invoicing, provisions, and maintaining digital admin trackers. Take floor rounds and supervise house keeping teams. Candidate Profile & Qualifications Education: Bachelor’s degree in any stream (Hospitality, Business Administration, or Commerce preferred). Experience: 2 to 5 years of experience in front desk operations, guest relations, or corporate administration, ideally within a premium corporate setup or Grade-A commercial complex. Communication Skills: Exceptional verbal and written English communication skills; fluency in Hindi and local languages is highly desirable. Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience handling digital visitor management systems or room booking tools. Key Behavioral Competencies Impeccable Grooming & Etiquette: Professional presentation aligned with a high-end corporate environment. Multitasking Ability: Capable of handling a busy switchboard while managing walk-in guests and offline admin tasks without friction. Proactivity: A sharp eye for detail—noticing facility issues or inventory shortages before they impact operations.