Executive Assistant

Illusion Dental Laboratory · Mumbai, India

Job Title: Executive Assistant

No of Vacancy: 1

Job Location: Mira Road/ Andheri

Years of Experience: 10+ years

Salary: upto 10 lacs

Working Days: Monday to Saturday

Job Purpose

The Executive Assistant will provide high-level administrative support to executives, assisting in strategic planning, decision-making, and organizational management. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to anticipate the needs of executives.

Roles & Responsibilities

Executive Support:

• Manage executives' calendars, scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize incoming communications, including emails, phone calls, and correspondence.
• Prepare agendas, presentations, and other materials for executive meetings and engagements.
• Conduct research and gather information to support decision-making and strategic initiatives.

Strategic Planning:

• Assist in the development and implementation of strategic plans and initiatives.
• Coordinate with various departments and stakeholders to gather data and insights for strategic analysis.
• Help prioritize projects and allocate resources effectively to meet strategic objectives.
• Monitor progress on strategic goals and provide regular updates to executives.

Project Management:

• Oversee and coordinate projects on behalf of the executive team, ensuring timely completion and alignment with strategic priorities.
• Track project milestones, budgets, and deliverables, providing status reports as needed.
• Anticipate potential risks and proactively address issues to keep projects on track.

Communication and Liaison:

• Serve as a liaison between executives and internal/external stakeholders, maintaining professional and diplomatic communication.
• Draft and edit correspondence, reports, and presentations on behalf of executives.
• Facilitate communication within the executive team and across departments to ensure alignment on key initiatives.

Confidentiality and Discretion:

• Handle sensitive information with the utmost confidentiality and discretion.
• Maintain strict confidentiality regarding executive decisions, discussions, and proprietary information.
• Exercise judgment and tact in all communications and interactions.

Education and Experience

• Bachelor's degree in Business Administration, Management, or related field preferred.
• Proven experience 10 years as an Executive Assistant or similar role supporting senior executives.
• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficiency in office productivity tools (e.g., Microsoft Office Suite, Google Workspace).
• Discretion and confidentiality are paramount.
• Experience in strategic planning, project management, or business analysis is a plus.

Traits:

• Proactive and self-motivated with a strong sense of initiative.
• Detail-oriented with a focus on accuracy and quality.
• Flexible and adaptable to changing priorities and demands.
• Professional demeanor with the ability to interact confidently with executives and stakeholders at all levels.
• Problem-solving mindset with the ability to think critically and propose solutions.

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