Executive Assistant/Office Manager

Office Manager / Executive Assistant | Investment Management

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Our client, a growing financial technology company serving the private investment markets, is seeking a polished, organized, and proactive Office Manager / Executive Assistant to join their New York City office. This is a highly visible role for someone who enjoys being the glue of the office while also providing administrative support to a small group of senior professionals in a fast-paced, entrepreneurial environment.
The ideal candidate will be hands-on, highly organized, and comfortable taking ownership of both day-to-day office operations and executive support in a fast-paced financial services environment.
Key Responsibilities:Oversee the day-to-day operations and functionality of the officeManage office supplies, kitchen inventory, catering, deliveries, and other office needsCoordinate with building management, vendors, cleaners, and other service providersHandle facilities requests and proactively address issues as they ariseManage office-related orders, maintenance, and general administrative needsHelp ensure the office is organized, welcoming, and running smoothlyServe as a central point of contact for office-related questions and requestsProvide administrative support to a small group of senior investment professionalsManage calendars and coordinate internal and external meetingsHandle expenses and ensure timely and accurate submission of expense reportsCoordinate travel and related logistics as neededAssist with meeting preparation, scheduling, and other day-to-day administrative needsSupport office events, meetings, lunches, and other team initiativesProactively anticipate the needs of both the office and the professionals you supportCollaborate with other administrative professionals and contribute to a positive, well-run office environment
Requirements:3+ years of Office Management and/or Executive Assistant experience - REQUIREDPrior experience within fintech, private equity, private credit, asset management, investment xzbcwsv banking, or another financial services environment strongly preferredExperience supporting investment professionals is a plusHighly organized with strong attention to detail and follow-throughPolished, professional, calm, and collectedProactive and comfortable taking ownership without significant oversightStrong interpersonal and communication skillsAbility to manage multiple priorities and shifting needs in a fast-paced environmentComfortable serving as a highly visible resource and primary point of contact for the officeStrong Microsoft Office skillsBachelor’s degree preferred
Location: New York CitySchedule: 5x, in-office