Executive Assistant to Managing Director

Rambhajo by Advit Jewels Ltd. · Hyderabad, India

Job Summary  

The Executive Assistant (EA) to the Managing Director will provide high-level administrative, operational, and strategic support to ensure the smooth functioning of the MD's office. The role requires excellent organizational skills, confidentiality, strong communication, and the ability to coordinate with multiple departments, vendors, clients, and business partners within the jewellery industry. Key responsibilities typically include calendar management, travel coordination, meeting follow-ups, executive communication, project tracking, and confidential business support. 

Key Responsibilities 

Executive & Administrative Support  

Manage the MD's calendar, appointments, meetings, and business schedules.   

Organize internal and external meetings and prepare agendas.   

Record Minutes of Meetings (MOM) and track action items.   

Manage correspondence, emails, calls, and business communications on behalf of the MD.   Prepare presentations, reports, business reviews, and executive summaries.   

Maintain confidential files, documents, and records.  

Coordination & Follow-up  Act as a liaison between the MD and department heads.   

Ensure timely execution of tasks assigned by the MD.   

Follow up on pending approvals, reports, and business commitments.   

Coordinate with Sales, Production, CAD, Merchandising, HR, Accounts, and Retail teams.   Track key business projects and report progress to the MD. 

Travel & Event Management  Arrange domestic and international travel, accommodation, visas, and itineraries.  

Coordinate participation in jewellery exhibitions, trade shows, and business events.  

Manage logistics for client meetings, vendor visits, and industry events. 

Business Analysis & Reporting  Prepare daily, weekly, and monthly MIS reports.  

Compile sales, production, inventory, and operational reports.  

Analyze business data and present actionable insights to the MD.  

Monitor critical KPIs and ensure timely reporting. 

Confidential & Strategic Support  Handle sensitive business information with complete discretion.  

Assist in strategic initiatives, business expansion projects, and special assignments.  

Coordinate with auditors, consultants, bankers, and legal advisors when required.  

Support the MD in decision-making through research and information gathering. 

Required Qualifications  Graduate in Business Administration, Commerce, Management, or related field.   MBA preferred.  

3–5 years of experience as an Executive Assistant, Personal Assistant, or Coordinator supporting senior management.

Experience in Jewellery Manufacturing, Retail, Luxury Goods, or Gems & Jewellery Industry preferred. 

Required Skills  

Excellent verbal and written communication skills.  

Strong organizational and multitasking abilities.  

Advanced MS Excel, Word, PowerPoint, and Google Workspace knowledge.  

Strong follow-up and coordination skills.  

Business reporting and MIS preparation.  

High level of confidentiality and professionalism.  

Problem-solving and decision-making capability.  

Ability to work under pressure and meet deadlines. 

Experience Required: 3–5 Years Employment

Type: Full-Time

Working Days: Monday to Saturday

To apply, please send your resume and a brief introduction to