Executive assistant (on contract)

Executive Assistant (EA) - Contract Role (3rd Party) - 6 months to start with

Location: Bangalore

Experience: 5–10 Years

Compensation: ₹5–8 LPA

Experience

5–10 years of experience as an Executive Assistant, Personal Assistant, or Executive Coordinator supporting senior leadership.

Role Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The incumbent will play a critical role in managing executive calendars, coordinating meetings, handling confidential information, facilitating communication, and ensuring smooth day-to-day business operations.

Key Responsibilities

Executive Support

Manage complex calendars, appointments, and meeting schedules for senior leaders. Coordinate domestic and international travel arrangements, including flights, accommodation, visa requirements, and itineraries. Screen and priorities emails, correspondence, and telephone communications. Prepare meeting agendas, presentations, reports, and briefing materials.

Meeting & Stakeholder Coordination

Organize leadership meetings, town halls, business reviews, and external stakeholder interactions. Record meeting minutes and track action items to ensure timely closure. Liaise with internal and external stakeholders on behalf of the executive. Coordinate cross-functional projects and follow up on key deliverables.

Administrative Management

Manage expense reimbursements, invoice processing, and documentation. Maintain confidential records, contracts, and business documents. Support procurement requests, vendor coordination, and office administration activities. Ensure accurate filing and document management practices.

Business Operations Support

Assist in preparing business reports, dashboards, and management presentations. Monitor deadlines and proactively drive completion of leadership priorities. Support event management, leadership visits, and employee engagement initiatives. Identify opportunities to improve administrative processes and operational efficiency.

Confidentiality & Governance

Handle sensitive business information with the highest level of discretion. Ensure compliance with company policies, documentation standards, and governance requirements.

Desired Qualifications & Skills

Education

Bachelor's degree in Business Administration, Commerce, Management, or related discipline.

Skills & Competencies

Excellent verbal and written communication skills. Strong organisational and multitasking abilities. High attention to detail and problem-solving capability. Advanced proficiency in Microsoft Office (Excel, Power Point, Word, Outlook, Teams). Ability to manage multiple priorities in a fast-paced environment. Strong stakeholder management and interpersonal skills. Professional demeanour with high levels of confidentiality and integrity.

Key Success Measures

Effective calendar and meeting management. Timely execution of leadership priorities and action items. High-quality stakeholder coordination and communication. Accuracy in documentation, reporting, and administrative processes. Strong responsiveness and ability to anticipate executive needs.

If interested pls do share your updated profile at rohan.baxi.ext@