Administrative Assistant

Qbitronic Solutions · India

Company Description At Qbitronic Solutions, we develop cutting-edge EOIR technology to solve critical challenges across Defence & AeroSpace. We ensure that every solution delivers high value and drives meaningful progress through quality, creativity, and innovation. We envision positioning India at the forefront of technological advancements in strategic sectors through a culture of innovation and sustainable development.

Role Description This is a full-time, on-site Administrative Assistant role based in Devanahalli. We are looking for an organized, detail-oriented Admin Assistant to handle the day-to-day accounts, purchase, and other administration work. This is a hands-on role with real breadth. You will own our books in Tally, process vendor bills and payments, keep employee and company records in order. You will provide day-to-day support to ensure smooth office operations. The Administrative Assistant will prepare documents and presentations, assist with data entry and basic reporting, and support executives with administrative tasks as needed. This position requires consistent on-site presence to support office activities and uphold professional service standards. The responsibilities of this position will evolve over time. You are expected to be flexible and to support additional HR, finance and management-related activities as reasonably required.

Qualifications

• Bachelor's degree in Commerce, Finance, Accounting, Business Administration or a related field.
• 1–2 years of relevant experience in accounting, finance, administration, HR operations or a similar role.
• Proficiency in office software (e.g., MS Office, ppt, excel or Google Workspace) and basic data entry and reporting capabilities.
• Working knowledge of Tally or similar accounting software.
• Basic understanding of GST, TDS and Income Tax processes.
• Local candidates preferred.
• Candidates who have handled multiple functions independently will be preferred.
• Strong administrative assistance and clerical skills for managing schedules, records, documentation, and office coordination.
• Maintain HR & employment record.
• Handle banking work and bank visits, building direct working relationships with our bankers.
• Professional phone etiquette and communication skills for handling calls, emails, and in-person interactions with clients and team members.
• Manage the MD's calendar, meetings and appointments — a front-row view of how decisions get made.
• Handle general office administration and day-to-day coordination. Identify and resolve routine issues on your own, without waiting to be asked.
• Coordinate with banks, vendors, consultants and government offices.
• Excellent organizational skills, attention to detail, and ability to prioritize multiple tasks in a fast-paced environment.
• Ability to work on-site in Devanahalli, collaborate with cross-functional teams, and maintain a high level of professionalism.
• Prior experience in an administrative or office support role; exposure to technology or engineering environments is an advantage.
• willing to travel

Personal Attributes

• Responsible and dependable — takes ownership of tasks, coordinates well with people, and follows up until things are closed.
• Organized and detail-oriented — accurate with numbers and systematic with records and documents.
• Discreet — comfortable handling confidential financial, employee and management information.
• Adaptable — at ease with varied responsibilities in a fast-paced startup, and keen to learn and take on more as the organization grows.

What We Offer: We offer a dynamic, innovation-driven environment. You'll gain hands-on experience along with competitive compensation. Grow your skills through mentorship and continuous learning opportunities.