Legal Administrative Assistant

Sullivan & Worcester (Sullivan) is a leading AmLaw 200 law firm with over 200 attorneys in Boston, London, New York, Tel Aviv and Washington, DC. Sullivan’s clients, including Fortune 500 companies and emerging businesses, rely on Sullivan’s strategic vision, comfort with complexity and intense focus on results. As a global law firm, Sullivan’s reach extends beyond the United States. Sullivan has represented clients around the world and has a deep bench for working on a variety of matters and issues affecting clients globally.

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Job Summary
The Litigation Legal Administrative Assistant will provide continual and reliable support to assigned attorneys within the litigation and corporate departments. The ideal candidate will be well organized, detailed oriented, able to manage multiple priorities, and possess excellent written verbal communication skills.
Job Responsibilities
Perform general administration tasks such as typing and proofreading documents, maintain files and answer phonesOrganize and maintain attorneys’ calendars, including travel arrangements and scheduling meetingsOpen new client matters and prepares engagement lettersClient billing and timekeepingPrepare and submit expense reportsAct as backup to other legal administrative assistants to support additional attorneys or paralegals when necessary to assist with overflow workProvide litigation support, including preparing, formatting, proofreading, and filing pleadings, motions, briefs, discovery materials, and correspondenceMaintain litigation calendars and accurately docket court deadlines, hearings, depositions, and other case-related datesFile documents in federal and state courts using applicable electronic filing systems and coordinate service of processAssist with trial, hearing, deposition, and arbitration preparation, including organizing exhibits, binders, and case materials
Qualifications
Minimum of 5 years of legal administrative experience supporting litigation attorneysDemonstrated knowledge of federal and state court rules, filing procedures, and litigation deadlinesExperience with federal and state electronic court filing systems, xzbcwsv including PACER/CM/ECFExperience preparing and formatting litigation documents, tables of contents, and tables of authoritiesStrong organizational skills with great attention to detailStrong written and verbal communication skillsWorks effectively, calmly, and quickly under pressure in a fast-paced environmentAbility to prioritize and multi-taskAbility to take initiative and be proactive to assist attorneys and anticipate their needsAbility to work independently as well as part of teamAbility to maintain and handle confidential informationProficient with Microsoft Office Suite and experienced with document management systemsParalegal Certificate and/or College Degree is a plus