Domestic Travel Operations Manager – Educational Group Travel (School Tours)

Young Edsplorer Pvt. Ltd. · Uttar pradesh, India

Domestic Travel Operations Manager – Educational Group Travel

Location: Noida (Work from Office)

Experience: 2–5 Years

Employment Type: Full-Time

Industry: Educational Travel | Group Travel | School Travel | Domestic Tourism

Young Edsplorer is looking for a highly organised and detail-oriented Domestic Travel Operations Manager to lead the planning and execution of educational tours across India for school groups.

The ideal candidate should have hands-on experience in domestic travel operations, itinerary planning, hotel contracting, activity bookings, vendor management, transport coordination, and group tour execution . This role requires someone who can curate educational travel experiences while ensuring seamless operational delivery, cost optimisation, and exceptional customer satisfaction.

If you have experience managing school tours, educational trips, student group travel, MICE operations, or domestic group travel, we'd love to hear from you.

• Curate engaging and educational travel programs for school groups across India.
• Design detailed day-wise itineraries based on age groups, educational objectives, destination suitability, and client budgets.
• Research and recommend destinations, educational institutions, museums, heritage sites, adventure activities, industrial visits, wildlife experiences, and cultural programs.
• Ensure itineraries maintain the right balance between learning, recreation, safety, and logistics.

• Manage complete operational planning and execution of domestic educational tours.
• Coordinate all travel arrangements from booking confirmation until successful tour completion.
• Prepare tour documents including operational schedules, travel vouchers, rooming lists, emergency contact sheets, manifests, and departure kits.
• Ensure smooth coordination among internal teams, vendors, schools, and tour coordinators.

• Source, negotiate, and confirm hotel bookings across domestic destinations.
• Build and maintain relationships with hotels, resorts, hostels, and educational campuses.
• Ensure accommodation meets quality, safety, hygiene, and budget requirements.
• Handle room allocations, meal plans, special requests, and last-minute operational changes.

• Coordinate bookings for educational attractions, museums, monuments, workshops, industrial visits, adventure activities, theme parks, wildlife sanctuaries, and cultural experiences.
• Liaise with local vendors to secure confirmations, competitive pricing, and smooth execution.
• Ensure all activities comply with safety standards and school requirements.

• Build strong relationships with transport providers, hotels, activity operators, local guides, and destination partners.
• Negotiate commercial terms and ensure cost-effective procurement.
• Monitor vendor performance and service quality.
• Maintain an updated vendor database across key domestic destinations.

• Coordinate buses, tempo travellers, trains, domestic flights (where applicable), and local transportation.
• Ensure timely vehicle allocation, route planning, permits, and driver coordination.
• Manage airport, railway station, and hotel transfers efficiently.

• Prepare operational cost sheets for each departure.
• Monitor operational expenses and vendor payments.
• Identify opportunities for cost optimisation without compromising service quality.
• Ensure all bookings remain within approved budgets.

• Act as the primary operations contact for schools during pre-departure planning.
• Coordinate student data, rooming preferences, dietary requirements, medical information, and special requests.
• Ensure timely sharing of operational updates and travel documents.

• Monitor tours before and during departures.
• Resolve operational issues promptly and professionally.
• Coordinate with tour leaders, vendors, and internal teams for real-time problem resolution.
• Ensure every tour is executed according to the planned itinerary.

• Develop and improve Standard Operating Procedures (SOPs) for travel operations.
• Maintain operational documentation and reporting.
• Ensure compliance with company policies, child safety protocols, and operational standards.
• Conduct post-tour reviews to identify improvement opportunities.

• Domestic Travel Operations
• Educational Travel Operations
• School Group Travel Management
• Group Tour Operations
• Itinerary Planning
• Travel Coordination
• Hotel Booking & Contracting
• Activity & Attraction Bookings
• Vendor Management
• Supplier Negotiation
• Transport Coordination
• Budget Management
• Cost Optimisation
• Travel Documentation
• Tour Execution
• Customer Relationship Management
• Stakeholder Management
• Operational Planning
• Problem Solving
• Attention to Detail
• Time Management
• MS Excel
• Google Workspace
• Travel Operations Software

• 2–5 years of experience in Domestic Travel Operations , Educational Travel , Group Tours , or Itinerary Planning .
• Experience handling school groups , student travel, educational tours, or domestic group departures.
• Strong knowledge of Indian travel destinations, educational attractions, and domestic tourism circuits.
• Proven experience in hotel sourcing, activity bookings, transport coordination, and vendor negotiations.
• Ability to manage multiple departures simultaneously while maintaining operational accuracy.
• Strong communication, coordination, and stakeholder management skills.
• Ability to work in a fast-paced, deadline-driven environment.

• Bachelor's degree in Travel & Tourism, Hospitality Management, Business Administration, or any related discipline.
• Certification in Travel & Tourism will be an added advantage.

We are seeking a professional who is passionate about creating meaningful educational travel experiences through meticulous planning and flawless execution. The ideal candidate is proactive, highly organised, solution-oriented, and capable of independently managing end-to-end domestic travel operations for school groups.

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