Executive Assistant to CEO & COO

PINKVILLA · India

Position - EA to CEO & COO

Location - Mumbai (Andheri West)

Mode of Working[ - WFO

Role Overview

We are looking for a highly organised and proactive Executive Assistant to CEO & COO who will provide high-level administrative and operational support. The role requires excellent communication, coordination, time-management, and the ability to handle confidential information with discretion.

Key Responsibilities

• Manage the CXO’s calendar, meetings, appointments, and schedules.
• Coordinate internal and external meetings, including preparing agendas and follow-ups.
• Handle emails, calls, correspondence, and day-to-day communication on behalf of the CXO when required.
• Prepare presentations, reports, documents, and meeting notes.
• Track key action items and ensure timely follow-up with relevant stakeholders.
• Coordinate with internal teams and external partners on behalf of the CXO.
• Assist with travel planning, itineraries, and other logistics.
• Maintain confidentiality of sensitive business and personal information.
• Support the CXO with special projects and ad-hoc requirements.
• Help ensure smooth day-to-day functioning of the CXO’s office.

Requirements

• 3–6 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organisational and time-management abilities.
• Proficiency in MS Office / Google Workspace.
• Ability to multitask and work in a fast-paced environment.
• Strong attention to detail and follow-through.
• High level of professionalism, discretion, and confidentiality.
• Ability to interact confidently with senior leadership and external stakeholders.

Preferred Skills

• Strong coordination and stakeholder-management skills.
• Good problem-solving and decision-making abilities.
• Proactive approach with the ability to anticipate requirements.
• Comfortable handling multiple priorities and last-minute changes.