Executive Administrative Assistant

Sujata Bhandari Events · India

Location: Jaipur, Rajasthan |  Full-Time | Work from Office

AAVALINE is a luxury wedding and event company seeking a highly organized and proactive  Executive Administrative Assistant to support the Founder and assist with day-to-day business operations. Prior experience in the events, hospitality, luxury, or service industry will be preferred.

• Provide executive and administrative support to the Founder.
• Manage calendars, meetings, appointments, travel, and correspondence.
• Coordinate with clients, vendors, venues, and internal teams.
• Track projects, deadlines, follow-ups, and business priorities.
• Prepare reports, presentations, documents, and meeting minutes.
• Maintain organized records, contracts, and digital documentation.
• Support office administration, vendor coordination, and operational processes.
• Assist with planning and coordination for weddings, events, client meetings, and site visits as required.

• 2–5 years of experience as an Executive/Administrative Assistant or in a similar role.
• Experience in the wedding, events, hospitality, luxury, or lifestyle industry is preferred.
• Excellent communication, organizational, and multitasking skills.
• Strong proficiency in Microsoft Office, Google Workspace, and digital collaboration tools.
• Professional, detail-oriented, resourceful, and able to maintain confidentiality.
• Willingness to occasionally travel or work flexible hours during events.

If you enjoy working in a dynamic, creative environment and thrive on organization, coordination, and execution, we'd love to hear from you.