Founders Office Coordinator

Smart HR Consultants · Mumbai, India

Job Overview:

We are looking for a proactive and organized Coordinator to work directly with the Founder. This role is a mix of HR coordination, client servicing, and Founder's office management. You will be the bridge between our clients and candidates and will be responsible for smooth interview scheduling, follow-ups, and daily office administration.

Key Responsibilities:

1. Interview & Recruitment Coordination

Scheduling and coordinating interviews between clients and candidates

Screening and vetting CVs as per client requirements

Maintaining candidate database, trackers, and daily follow-up sheets

Ensuring timely interview confirmations and candidate coordination

2. Client Coordination

Regular follow-up with clients for interview feedback and requirements

Professional email and phone communication with clients

Maintaining strong client relationships

Accompanying Founder to client offices / sites for meetings when required

3. Founder's Office & HR Admin

Managing Founder's calendar, meetings, and daily schedule

Handling day-to-day HR and office admin work

Preparing reports and trackers on Excel / Google Sheets

Other administrative tasks as assigned

Candidate Requirements:

Experience: 5+ years in HR Coordination / Administration / Client Servicing / Executive Assistant role

Must be well-versed with computers - MS Excel, MS Word, Email, Google Sheets, Zoom etc.

Good communication skills in English & Hindi

Presentable, mature, punctual, and responsible

Comfortable with in-office work and client site visits

Job Details:

Location: In-Office, Andheri East, Mumbai (with client site visits as required)

Work Timings: 11:00 AM to 6:00 PM

Working Days: Monday to Saturday

Employment Type: Full-time

Ideal For: Someone looking for a stable, long-term role with a growing HR firm and who can independently manage coordination and admin work.