Senior Executive Assistant

Elevate Digital is seeking a Senior Executive Administrator to bring order, anticipation, and follow-through to the day-to-day operating rhythm of our senior leadership team. This role provides high-level administrative and organizational support with particular emphasis on Adam and the executives who most need it, while maintaining one clear reporting relationship into the People Experience function.

All candidates should make sure to read the following job description and information carefully before applying.
This is far more than calendar management. The Senior Executive Administrator acts as an air-traffic controller for the leadership team protecting time, tracking commitments, managing complexity across multiple executives, and making sure nothing important falls through the cracks. The role carries significant exposure to confidential information, so sound judgment and absolute discretion are essential.
Calendar Management & Operating RhythmOwn calendar management, scheduling, meeting coordination, invitations, reminders, agendas, and distribution lists for supported executivesAnticipate scheduling conflicts and gaps before they become problems, and speak up when something can't be allowed to slipFollow-Through & AccountabilityCapture commitments made in meetings, document decisions, and track follow-up so nothing disappears between meetingsKeeps people accountable to what they agreed to, in a way that builds trust rather than frictionPrioritization Across Multiple LeadersManage competing priorities across several senior leaders with different working styles, distinguishing what's urgent from what's merely importantJuggle multiple simultaneous assignments without losing track of any of themDiscretion & GatekeepingProtect leaders' time and attention from unnecessary interruptions; professionally manage incoming requestsExercise absolute discretion with confidential information — personnel matters, strategic conversations, and financial information includedRepresenting Elevate & Events/TravelServe as a warm, professional, and confident first point of contact for clients, partners, employees, and outside callersCoordinate xzbcwsv venues, travel, reservations, agendas, materials, and logistics for leadership meetings and offsites end to endMaintain strong working knowledge of Outlook, Word, and PowerPoint, and use AI tools to prepare presentations, summarize material, and streamline routine work
Expected OutputsA leadership operating rhythm — calendars, meetings, and communications — that runs smoothly with minimal dropped ballsCommitments made in leadership meetings are consistently tracked and closed outOffsites, travel, and leadership events run without attendees having to wonder whether details were handledConfidential information is handled with consistent, demonstrated discretion