Accounts Payable Specialist

Work Location: Hyderabad Please share your updated profile to We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. In this role, you will manage the end-to-end accounts payable cycle, ensuring all vendor invoices, employee expenses, and payments are processed accurately and efficiently. The ideal candidate has 3 to 5 years of hands-on AP experience, possess strong analytical skills, and can successfully manage vendor relationships while identifying opportunities for process improvements. Key Responsibilities Invoice Processing: Review, verify, and accurately code a high volume of vendor invoices. Match invoices against purchase orders (POs) and receiving documents using three-way matching principles. Payment Execution: Prepare and execute weekly payment runs via ACH, wire transfers, and checks. Ensure all payments are authorized and processed within agreed credit terms to leverage early payment discounts. Vendor Management: Act as the primary point of contact for vendor inquiries. Reconcile vendor statements monthly, investigate discrepancies, and resolve billing or pricing conflicts professionally. Expense Management: Review and audit employee expense reports and corporate credit card statements. Ensure strict compliance with the internal company travel and entertainment policies. Month-End Close: Assist the accounting team with month-end closing activities. Prepare AP accruals, journal entries, and reconciliation of the AP aging ledger to the general ledger. Tax Compliance: Maintain accurate vendor onboarding records, including collecting and verifying Form W-9s. Assist with annual 1099 processing and compliance reporting. Audit Support: Provide necessary documentation, audit trails, and schedules for internal and external auditors during annual financial audits. Required Qualifications & Skills Experience: 3 to 5 years of dedicated experience in an Accounts Payable or general accounting role. Education: Bachelor’s degree or Associate's degree in Accounting, Finance, or a related field (equivalent work experience will be considered). Software Proficiency: Strong hands-on experience with major ERP software (e.g., SAP, NetSuite, Oracle, Microsoft Dynamics) and automated AP/expense systems (e.g., Concur, Bill.com). Technical Skills: Intermediate to advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables, data filtering). Core Competencies: High attention to detail, exceptional organizational skills, strong data entry speed, and excellent verbal/written communication skills.