Full Charge Bookkeeper

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Established family office is seeking an experienced Bookkeeper & Office Administrator to maintain accurate financial records, deliver timely financial statements, and support day-to-day office operations. The ideal candidate is detail-oriented, dependable, discreet, and comfortable supporting a small team.

Responsibilities:

Bookkeeping & Financial Reporting — 80%Maintain accurate, up-to-date books and general ledger records.Reconcile bank and credit card accounts, collect receipts, and resolve discrepancies.Manage accounts payable and receivable, including invoice processing, payment preparation, and tracking outstanding balances.Complete monthly bookkeeping close activities and prepare and deliver financial statements, including income statements and balance sheets.Review financial reports for accuracy and flag discrepancies or unusual transactions.Coordinate with internal accountants on adjusting entries, tax preparation, and year-end reporting.Maintain organized financial documentation and supporting schedules.Track recurring expenses and ensure transactions are properly categorized.

Office Administration — 20%Coordinate office supplies, vendors, subscriptions, and service providers.Organize company documents and maintain administrative records.Track renewals, deadlines, and routine office requirements.Assist with correspondence, document preparation, and other administrative tasks.Support improvements to bookkeeping and office processes.

Qualifications:

5–10 years of relevant bookkeeping experience, including bank and credit card reconciliation, monthly close, and financial statement preparation.Proficiency with technology including the Microsoft suite as well as with accounting software such as SageStrong organizational skills, attention to detail, and ability to meet recurring deadlines.Ability to handle sensitive financial and company information with discretion.Comfortable working proactively and independently.Experience supporting a small office team.Fluent English required; bilingual English/Spanish preferred.Must be able to commute reliably to the Downtown Miami office for on-site work.Experience in a family office, small business, or professional services firm is a plus
Relevant bookkeeping experience, including bank and credit card reconciliation, monthly close, and financial statement preparation.Proficiency with technology including the Microsoft suite.Proficiency with accounting software such as Sage.Strong organizational skills and attention to detail.Ability to meet recurring deadlines.Ability to handle sensitive financial and company information with discretion.Comfortable working proactively and independently.Experience supporting a small office team.Fluent English. xzbcwsv Ability to commute reliably to the Downtown Miami office for on-site work.