Administrative Assistant

Read on to find out what you will need to succeed in this position, including skills, qualifications, and experience.
We are currently recruiting an Administrative Assistant for a New York State Agency office located in the financial district of New York, NY. On-site presence is required. The duration is at least 2 years with good potential for extension, based on performance and attendance.
The Administrative Assistant will be expected to be able to function with a great degree of independence in providing administrative and/or customer service support. An ability to function in a fast-paced and results driven environment is critical.
Job Duties:Answer, direct and screen incoming calls for the Deputy and Assistant Deputy, take messages, refer to appropriate staff, and follow up to ensure timely response.Handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.Knowledge of office administration and management; proper grammar, punctuation and spelling; business communications, sending out industry emails, maintaining reports and ability to take notes is necessary.Sorting and distributing incoming and outgoing business unit mail, including but not limited to opening, time stamping mail, reading, and routing incoming mail by delivering mail to supervisors’ desk, recording/logging mail received in a tracking report, keeping necessary records and completed forms.In addition, the candidate must possess and/or have the ability to:a. Work individually and as part of a team.b. Excellent verbal communication and interpersonal skills.c. Take and disseminate accurate information.d. Track and manage reporting projects without daily oversight.e. Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment.f. Proficiency with Microsoft 365, including working experience with Microsoft O365.g. Manage varied tasks as assigned. xzbcwsv
Desired skills:High School Diploma or EquivalencyOne year of experience in administrative support (including answering phone calls, handling information requests, preparing correspondence, receiving visitors, scheduling meetings, sorting and distributing mail, and maintaining reports and records)One year of experience using Intermediate Microsoft Excel skills (pivot tables, mail merge, formulas to compare spreadsheets)
Pay range: $21/hour - $25/hour
Garnet River LLC is an Equal Employment opportunity/Affirmative Action (EEO/AA) employer. Minorities/Female/Disabled/Veteran (M/F/D/V)