Executive Assistant

<p><b>Executive Assistant (Sell Side Research &amp; Operations) - Associate </b> </p><p><br /></p><p><b>Job Location </b> - Gurgaon &amp; Bangalore </p><p><b>Mode </b> - Hybrid </p><p><b>Shift Timing </b> - 2 PM to 11 PM </p><p><br /></p><p><b>Job Purpose </b> </p><p>The Executive Assistant will provide high-level administrative, organizational, and strategic support to senior leadership, ensuring seamless execution of day-to-day business operations. This role requires exceptional planning, communication, stakeholder management, and problem-solving skills, with the ability to handle confidential information with utmost professionalism and discretion. The candidate will act as a trusted partner to the executive team, managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, facilitating cross-functional communication, and driving operational efficiency. The role demands strong attention to detail, proactive decision-making, and the ability to thrive in a fast-paced and dynamic environment. </p><p><br /></p><p><b>Key Responsibilities: </b> </p><ul><li>Manage executive calendars, schedule meetings and coordinate appointments across time zones. </li><li>Handle executive email and communication, including drafting and responding to messages. </li><li>Organize and maintain digital files, records and documentation. </li><li>Prepare reports, presentations and meeting materials. </li><li>Coordinate virtual meetings, including setting agendas and taking minutes. </li><li>Assist with travel arrangements, itineraries and expense tracking. </li><li>Provide transaction and expense management support. </li><li>Manage CRM systems, including client onboarding and data management. </li><li>Support project coordination and follow up on action items. </li><li>Conduct basic research and compile data as needed. </li><li>Liaise with internal teams, clients and external stakeholders. </li><li>Perform general administrative tasks to ensure smooth day-to-day operations. </li> </ul><p><br /></p><p><b>Skills and Abilities: </b> </p><ul><li>1–2 years’ experience as an executive assistant, administrative assistant (operations) or in a similar role. Strong organizational and time management skills. </li><li>Excellent written and verbal communication skills. </li><li>High level of discretion and ability to handle confidential information. </li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaboration tools (e.g., Google Workspace, Zoom and Slack). </li><li>Ability to work independently with minimal supervision. </li><li>Strong attention to detail and problem-solving skills. </li><li>Ability to multitask and prioritize effectively in a fast-paced setting. </li><li>Experience with, or knowledge of, CRM systems (e.g., Salesforce and MS Dynamics) would be advantageous. </li> </ul><p><br /></p>