Executive Administrative Assistant / Remote

Executive Administrative Assistant / Remote Riverside, CA, United States About the Job Executive Administrative Assistant / Remote General Description of Duties This position supports the Office of Resource Stewardship (ORS) in providing internal customers and the citizens of Leon County with professional and exemplary customer service. Work involves providing professional and courteous administrative support to the ORS Department which includes Solid Waste, Facilities Management, Sustainability and Parks write identifying information (such as name and address, weight and number or type of product); request orally, or in writing, work materials and supplies. Responsibility Supervision Received Employee proceeds alone on tasks following standard practices and procedures, referring all questionable items to immediate supervisor. A close check over the specific details of the employee's work is not necessary. Supervision of Others None. Internal and External Customer Contact Work involves contacts with other departments in furnishing or obtaining information or reports and has contacts with the public involving routine service. Work requires tact to avoid misunderstanding in contact where improper handling could affect results. Equipment and Tools Used Tools and equipment used include, but may not be limited to personal computer, various software, specialized software such as Infor and Banner, fax machine, adding machine/basic calculator, telephone system, and copier. Work Environment and Physical Demands Work is mainly indoors and usually seated in a chair at a desk. Work may require some dexterity and speed. Knowledge, Skills, and Abilities Ability to communicate clearly and logically. Knowledge of proper formats, grammar, and spelling to compose and edit correspondence. Knowledge of office machines, procedures and processes, and filing systems to provide necessary office support. Skill to effectively perform as a dispatcher in a stressful environment. Have accurate and typing/word processing skills to prepare correspondence and reports. Skills to maintain computerized records. Ability to prepare, order, and follow through on receipt of work requested within established guidelines. Ability to initiate and follow through on assignments with detail. Ability to efficiently and accurately schedule meetings and events.