Front Desk Receptionist

ESDS Software Solution Limited · Maharashtra, India

Job Title: Front Desk Executive (Billing Support)

Department: Administration / Accounts

Experience Required: 2-5 Years

Location: Nashik

Job Summary

We are seeking a professional and organized Front Desk Executive who will be the first point of contact for visitors while also supporting billing and basic accounting functions. The ideal candidate should have strong communication skills, attention to detail, and the ability to handle administrative as well as financial tasks efficiently.

Key Responsibilities

Front Desk & Administration

• Greet and welcome visitors, clients, and vendors in a courteous and professional manner
• Manage incoming calls, emails, and correspondence
• Maintain visitor logs and ensure proper security protocols are followed
• Coordinate meeting room bookings and assist in meeting arrangements
• Handle courier services, dispatches, and incoming/outgoing mail
• Maintain office supplies inventory and coordinate with vendors

Billing & Accounts Support

• Generate invoices and bills as per company policies
• Maintain billing records and ensure timely data entry
• Coordinate with internal departments for billing details and approvals
• Track payments, follow up for pending dues, and maintain status reports
• Assist in preparing basic financial reports and MIS
• Support reconciliation of invoices and resolve discrepancies

Skills & Competencies

• Strong verbal and written communication skills
• Good knowledge of MS Office (Excel, Word, Outlook)
• Basic understanding of accounting and billing processes
• Familiarity with Tally or any accounting software (preferred)
• Good organizational and multitasking abilities
• Professional appearance and customer-oriented attitude

Qualifications

• Graduate in Commerce / Business Administration or relevant field
• Certification in accounting or billing (preferred but not mandatory)

Other Requirements

• Ability to handle multiple tasks with attention to detail
• Positive attitude and team player
• Ability to maintain confidentiality of financial and company data