Administrative Assistant
The Choice Inc. · Washington, District of Columbia, United States
FULL TIMEpermanent
Job Description
A DC based Education organization in Washington, DC is seeking a Temporary Operations and Executive Support person to provide executive and operational support during a staff leave. This is a full-time temporary position starting as soon as possible and expected to continue through January.
Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.
This position will work closely with the Executive Director, Operations Senior Manager, Chief of Staff, and Strategic Initiative Manager. The ideal candidate will be highly organized, responsive, proactive, and comfortable working in a fast-paced environment. This is a great opportunity for someone with previous executive or administrative support experience who is confident managing a busy calendar and making sure important details do not fall through the cracks.
Schedule & LocationFull-time temporary position, 40 hours per weekMonday through Friday, 9:00 AM to 5:00 PMMonday through Thursday onsite in Washington, DC, near the Navy Yard MetroFridays remoteAssignment expected to continue through JanuaryStart date: ASAP
QualificationsPrevious experience providing direct administrative or executive supportStrong calendar management and scheduling experienceHighly organized with excellent attention to detail and follow-throughProactive and comfortable taking initiative while also asking for clarification when neededAble to manage changing priorities and work effectively in a fast-paced environmentStrong written and verbal communication skillsStrong typed note-taking skillsComfortable interacting professionally with senior leadership and external stakeholdersProficiency with Google Workspace, Microsoft 365, and ZoomAbility to work onsite in Washington, DC Monday through Thursday
ResponsibilitiesManage and maintain the Executive Director's calendar, including coordinating school visits, meetings with DC officials, internal meetings, and other appointmentsMonitor the Executive Director's schedule closely, communicate changes, and help ensure she is prepared for upcoming meetings and commitmentsProvide meeting preparation support, reminders, and follow-up as neededCoordinate executive travel, scheduling, and event logisticsSupport scheduling and logistics involving internal staff xzbcwsv and external stakeholdersTrack action items, timelines, and follow-ups to ensure commitments are completedAssist with monthly virtual Board meeting logistics as neededProvide operational and administrative support to the Operations teamAssist with office inventory, supplies, and procurement-related responsibilitiesProvide front desk coverage, including answering the organization's main phone line and directing calls to the appropriate staff memberGreet occasional office visitors and assist with general inquiriesTake clear and thorough typed notes during meetings as neededHandle sensitive and confidential information with discretionCommunicate proactively and professionally with internal and external stakeholders
Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.
This position will work closely with the Executive Director, Operations Senior Manager, Chief of Staff, and Strategic Initiative Manager. The ideal candidate will be highly organized, responsive, proactive, and comfortable working in a fast-paced environment. This is a great opportunity for someone with previous executive or administrative support experience who is confident managing a busy calendar and making sure important details do not fall through the cracks.
Schedule & LocationFull-time temporary position, 40 hours per weekMonday through Friday, 9:00 AM to 5:00 PMMonday through Thursday onsite in Washington, DC, near the Navy Yard MetroFridays remoteAssignment expected to continue through JanuaryStart date: ASAP
QualificationsPrevious experience providing direct administrative or executive supportStrong calendar management and scheduling experienceHighly organized with excellent attention to detail and follow-throughProactive and comfortable taking initiative while also asking for clarification when neededAble to manage changing priorities and work effectively in a fast-paced environmentStrong written and verbal communication skillsStrong typed note-taking skillsComfortable interacting professionally with senior leadership and external stakeholdersProficiency with Google Workspace, Microsoft 365, and ZoomAbility to work onsite in Washington, DC Monday through Thursday
ResponsibilitiesManage and maintain the Executive Director's calendar, including coordinating school visits, meetings with DC officials, internal meetings, and other appointmentsMonitor the Executive Director's schedule closely, communicate changes, and help ensure she is prepared for upcoming meetings and commitmentsProvide meeting preparation support, reminders, and follow-up as neededCoordinate executive travel, scheduling, and event logisticsSupport scheduling and logistics involving internal staff xzbcwsv and external stakeholdersTrack action items, timelines, and follow-ups to ensure commitments are completedAssist with monthly virtual Board meeting logistics as neededProvide operational and administrative support to the Operations teamAssist with office inventory, supplies, and procurement-related responsibilitiesProvide front desk coverage, including answering the organization's main phone line and directing calls to the appropriate staff memberGreet occasional office visitors and assist with general inquiriesTake clear and thorough typed notes during meetings as neededHandle sensitive and confidential information with discretionCommunicate proactively and professionally with internal and external stakeholders
Details
| Company | The Choice Inc. |
| Location | Washington, District of Columbia, United States |
| Type | FULL TIME |
| Niche | education |
| Experience | permanent |