Part-Time Administrative Assistant & Office Coordinator

About the Position

Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.
Penn Talent and Entertainment is an acting school and talent management company in Las Vegas. We’re looking for a dependable, organized, and tech-savvy Part-Time Administrative Assistant & Office Coordinator to help keep our studio and day-to-day operations running smoothly.This is a fast-paced, hands-on position. You may be answering a parent’s question, updating a schedule, processing a payment, preparing for a class, and helping solve a last-minute issue all in the same day.
We’re looking for someone who can manage multiple priorities, adjust quickly when things change, and stay organized and professional during busy days.Saturday morning availability is required.
What You’ll Do
Office & Administrative SupportAnswer calls, texts, and emails from students, parents, coaches, and clientsManage calendars, appointments, class schedules, and Zoom meetingsMaintain student records, attendance, paperwork, and office informationProcess payments, track invoices, and follow up on outstanding balancesHelp keep communication and schedules organized when information changes quickly
Online & Social Media SupportProvide occasional support to our social media team as neededHelp update information on our website and online platforms when needed
Classes, Events & Studio SupportWork Saturday morning classesHelp with student check-in and class coordinationBe available to assist with event and workshop setup and breakdownPrepare rooms, materials, signage, and supplies as neededOccasionally assist with local pickups or drop-offsHelp keep the studio clean, organized, and professional
Who We’re Looking ForYou may be a great fit if you are:Comfortable working in a fast-paced environment with changing prioritiesA strong multitasker who can stay organized when several things need attention at onceDependable, accountable, and able to follow throughAble to take initiative and work without constant directionFriendly and professional with students, parents, coaches, and clientsTech-savvy and comfortable learning new programsComfortable with Microsoft Office, Google Workspace, Zoom, POS systems, and general website navigationExperienced in administrative, secretarial, scheduling, or office support work
You must also:Be available Saturday morningsBe available for occasional event and workshop setup and breakdownHave a valid driver’s license and reliable transportationBe able to lift up to 25 lbs and be on your feet during events when neededExperience or interest in acting or the entertainment industry is a plus, but not required.
Position DetailsPart-time: approximately 15–20 hours per weekSaturday mornings are requiredAdditional availability may be needed for scheduled workshops and eventsCompensation will be discussed during the interviewLas Vegas, Nevada
About Our Workplace
Penn Talent and Entertainment is a creative and fast-moving environment. Things can change quickly, especially around classes, workshops, and events.The right person for this position is someone who can stay calm, organized, and productive when the day gets busy. If you enjoy staying on top of details, solving problems, helping people, and taking initiative, you may be a great fit for our team. xzbcwsv Because we work with children and families, all hires are subject to background checks and reference verification.