Executive assistant to managing director

Executive Assistant (EA) to Managing Director (MD)

Company Description 1 Cell. Ai Inc. is a fast-growing precision oncology company dedicated to advancing cancer diagnostics through cutting-edge genomics and molecular profiling technologies. By combining biotechnology, data science, and AI-driven innovation, we develop solutions that enable personalized cancer care and improve patient outcomes.

Join us to build technology that has a meaningful impact on healthcare and the lives of cancer patients.

The Opportunity We are looking for a sharp, discreet, and highly organized Executive Assistant to work directly with the Managing Director. This is a high-trust, high-visibility role the person who will act as a trusted extension of the MD, staying attuned to priorities while managing schedules, communications, confidential information, and cross-functional coordination with speed and precision.

Location: Powai, Mumbai

Key Responsibilities

Manage the MD's calendar, meetings, travel, and daily schedule with zero-error precision Act as the primary point of contact between the MD and internal teams, investors, clients, and external stakeholders Handle highly confidential business, financial, and strategic information with absolute discretion Draft, review, and proofread emails, presentations, reports, and correspondence on behalf of the MD Track action items from meetings and ensure timely follow-up and closure Coordinate with department heads to gather updates, MIS reports, and briefing materials for the MD Prioritize and filter incoming requests, emails, and calls flagging what's urgent vs. what can wait Organize and prepare materials for board meetings, investor meetings, and leadership reviews Manage travel logistics, visas, itineraries, and expense reporting Anticipate the MD's needs and proactively resolve issues before they escalate Maintain meticulous records and documentation systems. Represent the MD's office professionally in all internal and external interactions

Key Skills & Qualifications

MBA is preferred from a reputed Institute 3 to 5 years of an experience as an Executive Assistant, Chief of Staff, or similar role supporting CXO/MD/Founder-level leadership Proven ability to handle confidential/sensitive information with complete integrity and discretion Exceptional turnaround time fast, accurate, and dependable under pressure Strong written and verbal communication skills Extremely well organized, detail-oriented, and process-driven High ownership mindset Proficient in MS Office and scheduling tools

Preferred Skills & Qualifications (Nice to Have)

Prior experience in a start-up, tech, or fast-paced growth-stage environment Exposure to board meetings or MIS/reporting for leadership High EQ able to read situations, manage stakeholders diplomatically, and stay calm under pressure Comfortable working extended or flexible hours when business needs require it