Accounts Payable Specialist
Randstad USA · Melville, New York, United States
FULL TIMEpermanent
Job Description
About This Role
Take the next step in your career now, scroll down to read the full role description and make your application.
We are proactively seeking experienced Accounts Payable Specialists to join our Melville, NY team.
As an Accounts Payable Specialist, you will play a critical role in managing company expenditures, maintaining accurate vendor records, ensuring timely payments, and supporting month-end accounting functions.
Core ResponsibilitiesInvoice Processing: Review, verify, and enter high-volume vendor invoices into accounting systems with accurate GL coding and multi-location cost allocation.Matching & Approval: Perform 2-way and 3-way matching (Invoices, Purchase Orders, and Receiving Documents) to verify pricing, quantities, and terms.Payment Processing: Prepare weekly check runs, ACH payments, and wire transfers in compliance with internal payment schedules and approval hierarchies.Vendor Management: Act as the primary point of contact for vendor inquiries, resolve statement discrepancies, reconcile vendor accounts, and maintain vendor Master Files (including W-9 processing and annual 1099 issuing).Reconciliations & Reporting: Reconcile corporate credit card expenses, expense reports, and petty cash. Assist with AP month-end closing activities, accruals, and aging report analysis.Compliance & Audits: Support internal and external audits by providing requested documentation, schedules, and invoice back-up.
Required QualificationsExperience: 1–4+ years of dedicated Accounts Payable or general accounting experience.Technical Skills: Proficiency with ERP systems (e.g., SAP, Oracle, NetSuite, QuickBooks, or Enterprise ERPs) and strong Microsoft Excel skills (vlookups, pivot tables).Accuracy & Detail: Excellent attention to detail and strong data entry skills.Communication: Clear professional written and verbal communication skills to interface effectively with vendors and internal department heads.Problem-Solving: Proven ability to investigate billing discrepancies and resolve PO mismatches efficiently.
Preferred QualificationsAssociate or Bachelor’s degree in Accounting, Finance, or Business Administration.Prior experience working in automated/paperless AP environments. xzbcwsv Experience handling 1099 preparation and multi-entity accounting.
Benefits & Working ConditionsCompetitive compensation based on experienceComprehensive health, dental, and vision insurance401(k) retirement plan with company matchPaid Time Off (PTO) and paid company holidaysProfessional growth and internal advancement opportunities
Take the next step in your career now, scroll down to read the full role description and make your application.
We are proactively seeking experienced Accounts Payable Specialists to join our Melville, NY team.
As an Accounts Payable Specialist, you will play a critical role in managing company expenditures, maintaining accurate vendor records, ensuring timely payments, and supporting month-end accounting functions.
Core ResponsibilitiesInvoice Processing: Review, verify, and enter high-volume vendor invoices into accounting systems with accurate GL coding and multi-location cost allocation.Matching & Approval: Perform 2-way and 3-way matching (Invoices, Purchase Orders, and Receiving Documents) to verify pricing, quantities, and terms.Payment Processing: Prepare weekly check runs, ACH payments, and wire transfers in compliance with internal payment schedules and approval hierarchies.Vendor Management: Act as the primary point of contact for vendor inquiries, resolve statement discrepancies, reconcile vendor accounts, and maintain vendor Master Files (including W-9 processing and annual 1099 issuing).Reconciliations & Reporting: Reconcile corporate credit card expenses, expense reports, and petty cash. Assist with AP month-end closing activities, accruals, and aging report analysis.Compliance & Audits: Support internal and external audits by providing requested documentation, schedules, and invoice back-up.
Required QualificationsExperience: 1–4+ years of dedicated Accounts Payable or general accounting experience.Technical Skills: Proficiency with ERP systems (e.g., SAP, Oracle, NetSuite, QuickBooks, or Enterprise ERPs) and strong Microsoft Excel skills (vlookups, pivot tables).Accuracy & Detail: Excellent attention to detail and strong data entry skills.Communication: Clear professional written and verbal communication skills to interface effectively with vendors and internal department heads.Problem-Solving: Proven ability to investigate billing discrepancies and resolve PO mismatches efficiently.
Preferred QualificationsAssociate or Bachelor’s degree in Accounting, Finance, or Business Administration.Prior experience working in automated/paperless AP environments. xzbcwsv Experience handling 1099 preparation and multi-entity accounting.
Benefits & Working ConditionsCompetitive compensation based on experienceComprehensive health, dental, and vision insurance401(k) retirement plan with company matchPaid Time Off (PTO) and paid company holidaysProfessional growth and internal advancement opportunities
Details
| Company | Randstad USA |
| Location | Melville, New York, United States |
| Type | FULL TIME |
| Niche | hr |
| Experience | permanent |