Accounts Payable Lead
UrbanWrk · India
FULL TIME
Job Description
About the Role
The Lead, Accounts Payable is responsible for end-to-end vendor billing, payments, reconciliations, and compliance support, ensuring accuracy, timeliness, and strong coordination with internal and external stakeholders. The role plays a critical part in cash flow management and financial discipline.
Key Responsibilities
Vendor Operations & Billing
- Ensure 100% vendor invoices are booked within 2 days of receipt.
- Complete vendor creation and master data updates within 24 hours of request.
- Review all vendor invoices for accuracy and completeness before booking.
- Process daily ad hoc and expense invoices with 100% accuracy.
- Release monthly recurring vendor payments as per agreed schedules.
- Coordinate closely with internal teams to resolve billing and PO discrepancies promptly.
Payments, MIS & Reconciliations
- Share payment and ageing reports with management between the 8th–15th of every month.
- Conduct regular follow-ups with internal stakeholders to clear pending approvals between the 8th–15th of each month.
- Ensure TDS is deducted, deposited as per due dates, and certificates issued to all vendors by the 31st of every quarter.
- Ensures GST is accounted as per GST Act
- Perform daily bank reconciliations with 100% accuracy, resolving mismatches within 24 hours.
- Maintain 100% accuracy in MIS data entry and reporting.
- Ensure vendor payments done within due date
- Maintain vendor-ledger reconciliations on a quarterly basis, ensuring balances are accurate and signed off.
Compliance & Filing Support
- Prepare and internally review the GSTR-2A/2B reconciliation file by the 9th of every month.
- Adhere 100% to agreed timelines for support related to vendor and linked payables.
- Ensure all supporting documents are audit-ready at least 5 days prior to GST audit deadlines.
- Support registration and documentation of vendor agreements and contracts.
- Ensure all advances and prepayments are signed off by the 5th of every month.
- Complete and obtain sign-off for creditor reconciliations by the 15th of every quarter.
Ideal Candidate Profile
- 8-12 years of relevant experience in commercial real estate, fit-out or coworking environments.
- Strong understanding of AP processes, GST, TDS, and reconciliations.
- High attention to detail and accuracy
- Strong follow-up and stakeholder management skills
- Ability to manage tight timelines and multiple priorities
- Proficiency in accounting systems and MIS reporting
- Ownership mindset with strong accountability
Success Metrics (KPIs)
- Timeliness and accuracy of vendor billing and payments
- Reduction in overdue payables
- Zero compliance slippages
- Clean reconciliations and audit readiness
- Consistent, error-free MIS reporting