Payroll Compliance and Finance Administration Coordinator/Program Project Coordinator (Aviation)

Broward County · United States

The Broward County Board of County Commissioners is seeking a qualified candidates for the position of Payroll Compliance and Finance Administration Coordinator (Program/Project Coordinator) in the Aviation Finance Division.

This job announcement will remain open until a sufficient number of applications are received.

Benefits of Broward County Employment

Eleven (11) paid holidays each year

Vacation (Paid Time Off) = 2 weeks per year

Tuition Reimbursement (Up to 2K annually)

Up to 40 hours of Job Basis Leave for eligible positions

Paid Parental Leave

Health Benefits

High-Deductible Health Plan bi-weekly premiums: Employee $10.90 / Family $80.79

Includes a County Funded Health Savings Account of up to $2000 Annually

Consumer Driven Health Plan bi-weekly premiums: Employee $82.58 / Family $286.79

Florida Retirement System (FRS) Pension or Investment Plan

457 Deferred Compensation County matches up to $2,000 a year

General Description

Manages and coordinates, with considerable independence, all activities of a particular program/project within a section or agency.

Works under general supervision, independently developing work methods and sequences.

Minimum Education and Experience Requirements

Requires a Bachelor's degree from an accredited college or university with major coursework in finance, business, public administration or closely related field.

(One year of relevant experience may be substituted for each year of required education.)

Requires two (2) years experience in finance, or a staff administrative capacity managing special projects, programs or business operations appropriate to the area of assignment or closely related experience.

Special Certifications and Licenses

Possess and maintain a valid Florida Class E Driver's License based on area of assignment.

Preferences

Additional Information

All candidates must complete an extensive ten (10) year work history verification and criminal background check, including fingerprinting and all other information as required by the Federal Aviation Administration. Ability to maintain authorization to drive a County vehicle.

The Aviation Department operates under a Drug-Free Workplace Policy in compliance with the provisions of the Federal Drug-Free Workplace Act of 1988. All Aviation Department employees must possess the ability to interact courteously with the public, Airport vendors, contractors and fellow employees to maintain a professional work atmosphere by acting and communicating in a manner that promotes a positive work environment.

Ability to obtain/maintain Security Identification Display Area (SIDA) access with Customs and Border Protection Seal.

Ability to obtain / maintain Airfield driving privileges.

Must possess a valid Florida driver's license during employment and maintain authority to drive on County business.

Per the Code of Federal Regulations, Title 49, Part 1542, all airport employees must undergo a Criminal History Records Check (CHRC) and a Security Threat Assessment (STA) to obtain a Security Identification Display Area (SIDA) Badge, as required by the Transportation Security Administration (TSA).

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

The ideal candidate is a highly organized and an analytically driven professional with demonstrated experience in payroll administration, financial operations, workforce coordination, and process improvement within a large, multi-divisional organization. The successful candidate possesses strong technical proficiency in enterprise systems such as UKG/Kronos and Oracle PeopleSoft, and collaborates effectively across multiple functional areas.

• Coordinate payroll operations for the Aviation Department, reviewing and processing 700+ weekly employee timecards within UKG/Kronos.
• Balance and reconcile payroll activities across 13 operational sections on a biweekly basis.
• Prepare, review, and coordinate payroll adjustments, retroactive corrections, specialty pay calculations, and shift differential validations for submission to FASD Payroll.
• Research, interpret, and apply collective bargaining agreements, County Administrative Code provisions, and payroll policies to ensure accurate compensation processing.
• Develop, maintain, and update Aviation Department payroll procedures manuals, SOPs, and related training documentation.
• Provide payroll systems support and training to supervisors, managers, and directors regarding payroll procedures, compliance requirements, leave processing, and workforce reporting.
• Coordinate donated leave processing and payroll-related compliance documentation.
• Oversee and track casual employee compliance thresholds, leave documentation, and related records.
• Support onboarding and offboarding activities related to payroll setup.
• Enter and reconcile journal entries related to interdepartmental County charges and operational adjustments.
• Coordinate emergency payroll and financial continuity activities during declared emergency events and airport activations.
• Prepare FEMA-related documentation, disaster cost recovery reporting, Kronos emergency payroll entries, and FALE documentation.*Attend Emergency Management Cost Recovery Coordinator meetings and support disaster recovery financial operations.
• Support continuity of financial and payroll operations during emergency response and recovery activities.
• Serve as Aviation Department P-Card Coordinator and oversee departmental P-Card compliance, transaction auditing, policy adherence, and related training activities.
• Review and approve P-Card applications and prepare associated memorandums and supporting documentation.
• Serve as BCAD Finance P-Card holder and coordinate operational purchases, travel arrangements, and procurement activities. *Prepare and review travel authorizations and expense reports for Finance Division employees.
• Serve as Public Records Request (PRR) Coordinator for BCAD Finance.
• May supervise and coordinate assigned administrative staff and support personnel.
• Prepare payroll analysis for executive leadership to support strategic and operational decision-making.
• Perform related work as assigned.

• Decision Quality : Makes good and timely decisions that keep the organization moving forward. Consistently demonstrates strong judgment; may be sought out by others for expertise and guidance. Takes smart, independent action in urgent and non-routine situations, knows when to escalate for others' involvement.
• Plans and Aligns : Plans and prioritizes work to meet commitments aligned with organizational goals. Stays focused on plans and improvises in response to changes, including risks and contingencies. Aligns own team's work with other workgroups'. Looks ahead to determine and obtain needed resources to complete plans.
• Optimizes Work Processes : Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. Pays close attention to a variety of metrics and benchmarks; determines both major and subtle ways to optimize processes. Swiftly resolves process breakdowns; takes steps to ensure that problems do not recur.
• Communicates Effectively : Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.
• Situational Adaptability : Adapts approach and demeanor in real time to match the shifting demands of different situations. Sees even subtle cues to adapt; deploys a wide range of behaviors to stay effective. Exemplifies flexibility and resourcefulness; responds deftly to a variety of challenges and situations.

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. May vary by work location.

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Varies by work location.

All Broward County employees strive to demonstrate the County's four core behavioral competencies © .

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

Copyright © 2025 Korn Ferry. ALL RIGHTS RESERVED

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.