Executive Assistant

Unacademy · Bengaluru, India

Role: Executive Assistant

Location: Bangalore (On-site)

Working days: 5 Days

1. Executive Support & Strategic Coordination

• Manage the executive’s calendar, including scheduling meetings, conferences, teleconferences, and travel logistics with precision.
• Oversee day-to-day operations, ensuring both professional and personal requirements of the executive are handled seamlessly.
• Act as the primary liaison between the executive and internal/external stakeholders maintaining clarity, professionalism, and discretion.
• Track, follow up, and ensure timely completion of key projects, deliverables, and assigned tasks.
• Daily Management of Family Office along with Work Office Requirements
• End to end Lifestyle Management

2. Operational Excellence & Process Management

• Maintain an organized repository of data, investments, and key information across multiple verticals — including staff management and expense reporting.
• Demonstrate proficiency in Google Suite, Notion, Slack, AI Tools and expense management tools for efficient documentation and task execution.
• Manage and sustain vendor relationships, ensuring timely deliverables and reliable partnerships.
• Maintain and secure confidential documents such as KYC files, credentials, payment details, and contact directories.

3. Communication & Stakeholder Management

• Welcome and engage guests, partners, and stakeholders professionally — both in person and via phone or virtual channels.
• Stay proactively responsive across communication platforms updates, follow-ups, and decisions. WhatsApp, email, Slack) to ensure swift updates.
• Exhibit excellent written and verbal communication skills, ensuring clarity and professionalism across all correspondence.

4. Emotional Intelligence & Professional Conduct

• Uphold a calm, patient, and composed demeanor under pressure while handling sensitive or demanding situations.
• Maintain a high level of emotional intelligence and interpersonal sensitivity in interactions across all levels.
• Take ownership and demonstrate initiative, consistently driving tasks to completion with minimal supervision.
• Display strong problem-solving abilities, adaptability, and a proactive mind-set.
• Manage multiple priorities effectively through exceptional organizational and time-management skills.

5. Technical & Analytical Proficiency

• Exhibit high tech proficiency and the ability to leverage AI tools for daily tasks, automation, and productivity optimization.
• Stay curious and self-educate continuously to adapt and increase productivity for the CXO

6. Experience & Personal Attributes

• Minimum criteria: 5+ years in supporting CXOs or senior leadership in fast-paced environments.
• Self-motivated, empathetic, and results-oriented professional with a strong sense of accountability and integrity.
• Ability to maintain and withhold trust with immense integrity and credibility.
• Ability to show accountability and sense of ownership