Executive Assistant

RMZ · Maharashtra, India

• Manage MS Outlook calendars for senior leadership - scheduling, prioritising, and resolving conflicts across internal and external stakeholders
• End-to-end travel management: domestic and international bookings, visas, itineraries, and expense claims
• Prepare correspondence, presentations and meeting materials using MS Office (Word, Excel, PowerPoint, Outlook)
• Coordinate meetings, take minutes, track action items, and follow up on closures
• Handle confidential information with absolute discretion

Office Administration

• Oversee daily office operations at the datacenter site
• Manage vendor relationships for facilities, office supplies, and administrative services, including PO/invoice coordination
• Coordinate visitor management and site access formalities in line with datacenter security protocols
• Support onboarding logistics for new hires (workstations, ID cards, access, welcome kits)
• Organise internal events, leadership visits, and customer/partner site tours
• Maintain administrative records, trackers, and office budgets

Requirements

• 5-8 years of experience as an Executive Assistant, with at least 2 years handling office administration
• Advanced proficiency in MS Office and Outlook; comfort with M365 collaboration tools (Teams, SharePoint)
• Excellent written and verbal communication in English
• Strong multitasking, prioritisation, and stakeholder management skills
• Prior experience in infrastructure, real estate, IT/datacenter, or similar fast-paced environments preferred
• Willingness to be based full-time at the datacenter site