Personal assistant

Job Description – Personal Assistant | Founder & Director's Office | Ahmedabad

Job Snapshot

Company: Soleos Energy Limited Designation: Personal Assistant Department: Founder & Director's Office Location: Navrangpura, Ahmedabad, Gujarat Work Mode: On-site Employment Type: Full-time Experience: 2-5 years Qualification: Bachelor's Degree in any discipline No of Openings: 01 Reporting To: Founder & Director

About Soleos

Soleos Energy Ltd is an Integrated Renewable Energy Platform headquartered in Ahmedabad, Gujarat. The company develops and delivers renewable energy projects across Independent Power Producer (IPP), Captive Power Producer (CPP) and Battery Energy Storage System (BESS) solutions, serving Residential, Commercial & Industrial and Utility-Scale Solar markets.

Soleos provides end-to-end capabilities across project development, engineering, procurement & construction (EPC), project financing and asset management. As a process-driven organisation, Soleos places strong emphasis on quality, documentation, compliance, coordination and disciplined project execution.

We help businesses transition to cleaner power while maintaining reliability, cost efficiency and operational confidence. Our BESS manufacturing operations in Ahmedabad support the next phase of clean-energy infrastructure by enabling energy storage, storage-backed renewable power and grid stability.

Role Overview

We are looking for a highly organised, proactive and trustworthy Personal Assistant to provide administrative and personal support to the Founder & Director. The role involves calendar management, communication support, travel coordination, confidential documentation, follow-ups and day-to-day coordination to ensure smooth management of professional and personal priorities.

Key Responsibilities

Manage the Founder & Director's professional and personal calendar, including meetings, appointments and commitments. Coordinate travel arrangements, including flight bookings, hotel reservations, visas, itineraries and transportation. Handle emails, phone calls and correspondence on behalf of the Founder & Director when required. Assist with personal and administrative tasks such as bill payments, reservations, shopping and day-to-day errands. Maintain confidential records, documents, files and important information in an organised manner. Coordinate family schedules, personal engagements and appointments when required. Liaise with service providers, vendors and external contacts for personal and administrative matters. Assist in planning personal events, gatherings and travel plans. Track pending personal and professional tasks and follow up for timely completion. Provide day-to-day support to ensure smooth functioning of the Founder & Director's schedule and priorities.

Key Performance Indicators (KPIs)

Timely and accurate calendar, meeting and travel coordination. Confidential and organised handling of records, documents and personal information. Timely follow-up and closure of pending tasks. Accuracy in communication, scheduling and coordination. Responsiveness to urgent requirements and dynamic priorities. Smooth coordination with internal teams, vendors, service providers and external contacts.

Skills Required

Excellent organisational and time management skills. Strong verbal and written communication skills. High level of discretion, confidentiality and professionalism. Proficiency in MS Office, including Word, Excel, Power Point and Outlook. Ability to multitask, prioritise and work under pressure. Strong follow-up, problem-solving and attention-to-detail ability. Good interpersonal skills and coordination ability.

Preferred Candidate

Candidates with experience supporting senior executives, founders, directors or leadership teams will be preferred. Familiarity with calendar management tools, scheduling software and dynamic work environments will be an added advantage.

What Soleos Offers

Opportunity to work in the fast-growing renewable energy and BESS sector Exposure to the lithium-ion battery and energy storage supply chain Cross-functional learning with Engineering, Quality, Production and SCM teams Growth-oriented work environment in a clean-energy company

Interested candidates with relevant Personal Assistant, Executive Assistant or senior management support experience may apply.

Explore Soelos: