Executive / Personal Assistant – Prestigious Financial Services Firm
Career Group · Fort Lee, New Jersey, United States
FULL TIMEpermanent
Job Description
Executive / Personal Assistant – Prestigious Financial Services Firm
A variety of soft skills and experience may be required for the following role Please ensure you check the overview below carefully.
$100,000 – $150,000 base DOE + Benefits
A sophisticated investment firm in Fort Lee, NJ is seeking a proactive, detail-oriented Executive / Personal Assistant. This role acts as a true right-hand to senior principals, handling a seamless blend of high-level corporate administration and complex lifestyle/personal support.
This position requires a professional who brings a strong sense of urgency, exceptional follow-through, and absolute discretion to every task. This is a fantastic opportunity for an adaptable, team oriented individual who enjoys a dynamic role and wants to take full ownership of their role.
Location: Fort Lee, NJ/ Monday-Friday in officeHours: 9:00 AM – 6 PM ET
Key Responsibilities include but aren’t limited to:• Manage complex calendars and scheduling for the principals• Coordinate domestic and international business and personal travel arrangements, including itineraries, accommodations, transportation, and last-minute changes• Handle expense reporting, reimbursements, and invoice processing with strong attention to detail• Liaise closely with internal team members, accountants, vendors, and external partners• Collect and organize documentation, obtain signatures, and ensure timely submission of invoices and payments• Screen and manage phone calls, correspondence, and communications as needed• Assist with office management responsibilities, including ordering supplies, maintaining inventory, and ensuring the office and kitchen are fully stocked and organized at all times• Event planning, assisting with logistics, vendors, caters, venue selection etc.The Ideal Candidate• Experience: 4+ years of dual Executive and Personal Assistant experience. Backgrounds from a variety of fast-paced corporate industries• Mindset: A proactive "go-getter" who anticipates needs. You operate with a high degree of accountability, thrive under pressure, and can juggle multiple changing priorities simultaneously.• Technical Savvy: Highly proficient in Microsoft Office Suite (Outlook, Word, Excel) and modern expense/travel management software.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. xzbcwsv We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
A variety of soft skills and experience may be required for the following role Please ensure you check the overview below carefully.
$100,000 – $150,000 base DOE + Benefits
A sophisticated investment firm in Fort Lee, NJ is seeking a proactive, detail-oriented Executive / Personal Assistant. This role acts as a true right-hand to senior principals, handling a seamless blend of high-level corporate administration and complex lifestyle/personal support.
This position requires a professional who brings a strong sense of urgency, exceptional follow-through, and absolute discretion to every task. This is a fantastic opportunity for an adaptable, team oriented individual who enjoys a dynamic role and wants to take full ownership of their role.
Location: Fort Lee, NJ/ Monday-Friday in officeHours: 9:00 AM – 6 PM ET
Key Responsibilities include but aren’t limited to:• Manage complex calendars and scheduling for the principals• Coordinate domestic and international business and personal travel arrangements, including itineraries, accommodations, transportation, and last-minute changes• Handle expense reporting, reimbursements, and invoice processing with strong attention to detail• Liaise closely with internal team members, accountants, vendors, and external partners• Collect and organize documentation, obtain signatures, and ensure timely submission of invoices and payments• Screen and manage phone calls, correspondence, and communications as needed• Assist with office management responsibilities, including ordering supplies, maintaining inventory, and ensuring the office and kitchen are fully stocked and organized at all times• Event planning, assisting with logistics, vendors, caters, venue selection etc.The Ideal Candidate• Experience: 4+ years of dual Executive and Personal Assistant experience. Backgrounds from a variety of fast-paced corporate industries• Mindset: A proactive "go-getter" who anticipates needs. You operate with a high degree of accountability, thrive under pressure, and can juggle multiple changing priorities simultaneously.• Technical Savvy: Highly proficient in Microsoft Office Suite (Outlook, Word, Excel) and modern expense/travel management software.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. xzbcwsv We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
Details
| Company | Career Group |
| Location | Fort Lee, New Jersey, United States |
| Type | FULL TIME |
| Niche | hr |
| Experience | permanent |