Accounts Payable Specialist

Who We AreBastionBUNTIN is a full-service independent agency that exists to solve the world’s hardest client problems. Headquartered in Nashville, BastionBUNTIN is the U.S. business of global independent agency network Bastion with more than 400 team members across Nashville, Los Angeles, New York, Melbourne, Sydney, Brisbane, Gold Coast, Auckland, and Wellington.

Below covers everything you need to know about what this opportunity entails, as well as what is expected from applicants.
Combining the scale and capabilities of a global network with the agility of an independent agency, BastionBUNTIN delivers integrated services built for the modern marketer. Our clients span a wide range of industries and include Kellogg’s, United Airlines, Spotify, L’Oreal, Avocados from Mexico, Yoshinoya, Cotton Candy Grapes, SERVPRO, CFP Board, Trex, Coca-Cola Consolidated, MARS, Republic Bank, Clayton Homes, and TennPop Seltzer.
Position Overview: Under the direction of the Director of Accounts Payable, this position is primarily responsible for compiling, sorting, and substantiating invoices and reconciling vendor statements. Candidates should have proven experience in accounts payable, as well as other accounting and administrative-related functions. Successful candidates will be well organized, detail-oriented, and able to perform effectively and meet deadlines in a fast-paced environment.
Key Responsibilities:
Invoice & Payment ProcessingReceive, review, and process invoices from production, media, and other vendorsEnsure invoices are accurate, properly coded (GL, job number, work code), and approvedEnter invoices into the accounting system (e.g., NetSuite) and post to the appropriate periodManage incoming invoices across multiple channels (email, mail, internal submissions)Maintain organized records of all invoices and supporting documentationPrepare vendor approval documentation and payment schedules
Vendor & Account ManagementSet up new vendors, including collecting required documentation (W-9, vendor forms)Communicate with vendors to resolve discrepancies and confirm outstanding balancesRequest missing invoices to support client billing and pass-through costsReconcile vendor statements and assist with job reconciliations
Credit Card & Expense ManagementReconcile corporate credit cards (e.g., American Express), including matching receiptsReview and enter credit card transactions on a regular basisEnsure employee expense reports comply with company policy and are processed in a timely mannerPerform periodic audits of credit card activity
Media & Production SupportProcess and maintain invoices related to media (TV, radio, out-of-home) and productionEnter production purchase orders and support media spend trackingCollaborate with Media and Production teams to ensure accurate coding and billing
General SupportMaintain organized filing systems (digital and physical)Assist with data entry, scanning, and administrative tasksSupport ad hoc projects and serve as a point of contact for AP-related inquiries
Qualifications3+ years of accounts payable experienceAdvertising or media industry experience is a plusStrong attention to detail and high level of accuracyExcellent organizational, analytical, and problem-solving skillsStrong written and verbal communication skillsAbility to manage multiple priorities and meet deadlinesProficiency in Microsoft Office, including intermediate Excel skillsExperience with accounting systems (e.g., NetSuite) preferredSelf-motivated with a strong sense of ownership and accountability
BastionBUNTIN CultureBastionBUNTIN is headquartered in Nashville with offices in Los Angeles and New York. We strive each day to embody our agency’s values: Always Client Centric, Be All In, Create Fearlessly, and Do The Right Thing. These make up the foundation of who we are and how we treat each other and our clients.
Our culture is one of hard work and collaboration, striving to continually strengthen our clients and each other. In addition to our client work, we dedicate time throughout the year to donate work and money to philanthropic causes, to celebrate agency wins and traditions, and to gather together as an agency community. In addition, our Nashville office is dog friendly with numerous furry friends contributing to our work day-to-day.
BastionBUNTIN MissionBastionBUNTIN exists to put clients, brands, and people in a position of strength to live with conviction and win on results. xzbcwsv We are an agency built for the modern marketer, bringing together deep expertise in World Building, Radical Collaboration, and Super Human capabilities to deliver disproportionate impact for clients through the most advanced thinking across every touchpoint.