Executive Assistant to Chief Executive Officer

SVKMS Tapanbhai Mukeshbhai Patel Memorial Hospital, Medical College & Research Centre · Maharashtra, India

About the Hospital

SVKM's Tapanbhai Mukeshbhai Patel Memorial Hospital is a state-of-the-art multi-speciality

tertiary care institution and a flagship healthcare initiative of Shri Vile Parle Kelavani Mandal

(SVKM) - one of India's most respected educational and social trusts, home to institutions

such as NMIMS University. Purpose-built to bring metro-standard clinical excellence to

North Maharashtra, the hospital serves patients through advanced diagnostics, specialist care, and a culture of clinical rigor.

We are building a healthcare institution where discipline, warmth, and precision coexist

and we are looking for a person who can bring that same standard to the CEO's office.

About the Role

The Executive Assistant to the CEO is the operating anchor of the CEO's office. You will

manage the CEO's calendar, communications, and coordination with the hospital's critical,

clinical and administrative stakeholders. This is a high-trust, high-visibility, high-standards role designed for a professional who takes pride in flawless execution, impeccable follow-through,

and quiet competence.

Key Responsibilities

• Own and manage the CEO's calendar, inbox, appointments, and daily schedule with precision.
• Coordinate meetings with the Management, HODs, consultants, and external stakeholders.
• Draft, review, and route multilingual professional emails and executive correspondence on behalf of the CEO.
• Prepare Minutes of Meeting (MoM), circulate action items, and track closure to deadline.
• Manage the CEO's office administration, visitor management, and front-office protocol.
• Manage travel, accommodation, ground transport, logistics and detailed itineraries to enable executive support.
• Coordinate with clinical HODs, medical consultants, department heads, and administrative leadership.
• Prepare presentations, briefing notes, and background material for CEO meetings and reviews.
• Maintain confidential documentation, contracts, and executive records with absolute discretion.
• Follow up on CEO directives across departments until closure.
• Serve as the single point of contact between the CEO and internal/external stakeholders.

Qualifications

• Graduate degree in any discipline (mandatory)
• Post-graduate qualification in Hospital Administration, Healthcare Management, or Business Administration (preferred)
• BAMS / BHMS / BDS / MHA / MBA-HA candidates with EA aptitude actively encouraged
• 2-5 years of relevant experience in an EA, Executive Secretary, or Hospital Coordinator role

Skills

• Executive calendar and inbox management
• Business correspondence and email drafting
• Minutes of Meeting and action-tracking
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Executive travel coordination
• Confidentiality and discretion
• Stakeholder management across clinical and administrative teams
• Proficiency in written and spoken English, Marathi and Hindi

Compensation

Competitive - benchmarked to industry standards for tertiary-care hospitals.

Equal Opportunity

SVKM's Tapanbhai Mukeshbhai Patel Memorial Hospital is an equal opportunity employer.

We hire on merit, character, and craft and we welcome applicants of every gender,

background, community, and ability.