Executive Assistant

TT Consultants · India

About TT Consultants

TT Consultants provides custom IP and innovation support services globally. Our hybrid solution, comprising AI-enabled XLSCOUT and human expertise, helps clients stay ahead of the competition. Our services include IP Research, Prosecution & Litigation Support, Technology Analytics, Competitive Market Research, and protecting and enforcing our clients’ IP rights. Our team of experts delivers fast, accurate results, helping clients achieve their business objectives.

Roles and Responsibilities

• Executive Calendar Management: Manage executives’ calendars, schedule meetings, coordinate appointments, and ensure optimal time management.
• Weekly Meeting Coordination: Manage and coordinate weekly meetings, including scheduling, sending reminders, and ensuring all necessary materials and equipment are prepared in advance.
• Initiate and Lead Meetings: Take the lead in initiating meetings, setting agendas, coordinating with stakeholders, and guiding discussions to ensure productive outcomes.
• Prepare Minutes of Meeting (MoM): Take accurate and concise meeting minutes, documenting key discussions, decisions, and action items, and distribute them to relevant stakeholders in a timely manner.
• Travel & Accommodation Management: Plan and manage domestic and international travel arrangements, including flights, visas, accommodations, transportation, and travel itineraries for founders and senior leadership.
• Visa & Immigration Coordination: Handle visa applications, documentation, renewals, and travel-related compliance requirements for founders and senior executives.
• Expense Management: Track, maintain, and reconcile travel and business expenses; coordinate reimbursements and maintain accurate expense records.
• Client Follow-Ups & Stakeholder Coordination: Act as a liaison between executives, clients, and internal teams by ensuring timely follow-ups, communication, and action item closure.
• Documentation & Reporting: Regularly update and maintain PowerPoint presentations, Excel spreadsheets, reports, and executive dashboards, ensuring all information is accurate and readily accessible.
• Administrative Support: Provide comprehensive administrative support to founders and senior leadership, assisting with special projects and strategic initiatives as required.

Qualifications and Skills

Educational Background: MBA or equivalent in a relevant field.

Desired Skills, Traits, and Qualities

• Communication Skills: Exceptional verbal and written communication abilities.
• Coordination Skills: Strong organizational and multitasking skills, with the ability to manage multiple priorities effectively.
• Leadership & Ownership: Proactive mindset with the ability to independently drive tasks and coordinate across teams.
• Strategic Thinking: Ability to formulate and implement strategies aligned with organizational objectives and leadership priorities.
• Attention to Detail: High level of accuracy and discretion while handling confidential information and executive communications.
• Problem-Solving Ability: Resourceful and capable of resolving administrative and operational challenges efficiently.