Production & Project Operations Manager

Job Title: Assistant Manager – Production & Project Operations Location: Mumbai Job Type: Full-time Reports to: Production Manager / Operations Head Compensation: Based on experience, skills, and relevant project exposure Role Overview We’re looking for a proactive and highly organised Assistant Manager – Production & Project Operations to support our growing execution and production team. You’ll work closely with the Production Manager and cross-functional teams to ensure projects move smoothly from design sign-off and planning through production, procurement, site execution, quality control, and final handover . This is a hands-on role for someone who enjoys keeping multiple moving parts organised—timelines, budgets, vendors, materials, documentation, production schedules, logistics, and site coordination. If you are detail-oriented, comfortable taking ownership, and enjoy solving execution challenges while keeping projects on time and within budget, this role is for you. Key ResponsibilitiesProject Planning & Coordination Assist in creating detailed project plans, timelines, milestones, and execution schedules. Track projects from design sign-off through production, dispatch, installation, and final handover. Coordinate project kick-off activities and ensure all internal teams are aligned on deliverables and timelines. Monitor project progress and proactively highlight delays, dependencies, and execution risks. Maintain project trackers and ensure regular follow-ups with all stakeholders. Production & Order Management Coordinate day-to-day production requirements across ongoing projects. Track orders from approved BOM / specifications through manufacturing and dispatch. Coordinate with production teams to allocate resources based on workload and project priorities. Monitor production schedules and ensure materials and finished products are available as per project timelines. Support the Production Manager in managing multiple projects simultaneously. Vendor & Procurement Coordination Coordinate with vendors, fabricators, contractors, and suppliers for pricing, timelines, production, and delivery. Support vendor identification and allocation based on project requirements. Follow up on raw materials, outsourced production, and procurement schedules. Ensure vendors receive accurate project information and execution requirements. Maintain clear communication between vendors, production teams, designers, and project teams. Budgeting & Cost Control Assist in preparing and maintaining project budgets. Track actual project costs against approved budgets. Maintain purchase, production, vendor, transportation, and installation cost records. Identify potential cost variations and flag them before they impact the overall project budget. Support real-time cost tracking and project profitability control through accurate documentation. Site Execution, Quality & Handover Coordinate with site teams and vendors for installation and execution activities. Conduct periodic factory and site-level quality checks where required. Prepare and maintain snag lists during project execution. Coordinate with vendors and internal teams for timely snag closure. Ensure projects meet expected quality standards before final handover. Support the Production Manager in ensuring smooth project closure and documentation. Logistics & Inventory Coordinate material movement from factory/vendor locations to project sites. Track dispatch schedules and delivery timelines. Assist in maintaining project-wise inventory and material records. Coordinate transportation and logistics requirements for ongoing projects. Ensure critical materials reach the required location as per the execution schedule. Documentation & Reporting Maintain project trackers, production schedules, budget sheets, vendor records, and execution documentation. Prepare regular internal project updates and progress reports. Maintain records related to orders, BOMs, procurement, dispatch, installation, and snag closure. Ensure all project information is accurate, updated, and accessible to the relevant teams. Cross-Functional Coordination Work closely with Design, Business Development, Production, Procurement, Finance, Vendors, and Site Teams . Identify discrepancies between design requirements, BOMs, budgets, and execution requirements. Facilitate quick resolution of execution-related queries. Ensure clear communication between all stakeholders throughout the project lifecycle. Skills & Qualifications Degree / Diploma in Project Management, Operations, Interior Design, Civil Engineering, Production, Commerce, or an allied field . Approximately 2–5 years of experience in project execution, production, operations, or project coordination. Experience within interiors, fit-outs, furniture, bespoke manufacturing, retail, hospitality, or related industries would be preferred. Strong understanding of project planning, production coordination, procurement, vendor management, and site execution. Comfortable working with BOMs, project budgets, timelines, trackers, and production schedules . Strong command of Microsoft Excel / Google Sheets and project documentation. Good numerical ability with attention to project costing and budget tracking. Strong follow-up and coordination skills. Ability to manage multiple projects and priorities simultaneously. Good verbal and written communication skills. A practical, problem-solving mindset with strong ownership of assigned responsibilities. Bonus Points For Experience working on commercial or residential interior projects . Exposure to custom furniture / bespoke production . Experience coordinating with factories, workshops, installers, and site contractors. Familiarity with hospitality projects and high-quality interior execution. Experience in project budgeting, vendor negotiation, inventory management, or logistics. A strong understanding of quality checks, snagging, and project handover processes. What You’ll Get Exposure to diverse and challenging projects across workplace, commercial, hospitality, and interior environments. Hands-on experience across the complete project lifecycle—from planning and production to execution and handover. Opportunity to work closely with experienced project, design, and production professionals. Responsibility and ownership from an early stage rather than a purely administrative coordination role. A fast-paced environment where operational thinking, problem-solving, and execution excellence are valued. Opportunities to grow into larger project management and production management responsibilities. How to Apply Please send your CV along with a short note outlining your experience in project execution, production, operations, vendor management, or interior projects to: Subject: Application – Assistant Manager, Production & Project Operations Company Profile & Website: