CSR Operations Executive

Vishwakarma University - VU · Maharashtra, India

CSR Operations Executive

Cell / Unit: CSR Cell - University

Reports To: CSR Cell Lead Manager

Location: University Campus

CTC: 10 Lakhs p.a.

ABOUT THE CSR CELL

The CSR Cell is an independent unit within the University, dedicated to building structured corporate social responsibility partnerships with companies, foundations, and industry bodies. The Cell focuses on channeling CSR funding into scholarships, skill development programs, and employability initiatives that benefit students - particularly those from underserved and economically weaker communities.

The Cell operates with full autonomy, managing its own outreach, proposals, compliance, and impact measurement - functioning as a professional fundraising and partnership unit embedded within the University ecosystem.

ROLE PURPOSE

To handle the operational and administrative backbone of the CSR Cell - keeping documentation organized, maintaining beneficiary records, supporting corporate coordination, and ensuring the Cell runs smoothly behind the scenes.

KEY RESPONSIBILITIES

• Maintain and organize all CSR Cell documentation - MoUs, CAF forms, compliance filings, and beneficiary files
• Keep the scholarship and beneficiary database updated - new admissions, renewals, disbursements, and status changes
• Follow up with corporates for pending document submissions, compliance sign-offs, and fund utilization certificates
• Draft and send routine correspondence - meeting requests, acknowledgment letters, follow-up emails
• Support the Cell Lead Manager with internal trackers, reports, and presentation preparation
• Assist the M&E Manager with data entry, record verification, and beneficiary tracking
• Coordinate logistics for corporate partner visits, on-campus meetings, and CSR Cell events
• Manage physical and digital filing systems for all legal, financial, and operational records
• Liaise with the Accounts department for fund receipts, disbursements, and audit document preparation
• Manage procurement and upkeep of office supplies, equipment, and administrative requirements

QUALIFICATIONS & EXPERIENCE

• Graduate in Commerce, Business Administration, or any relevant field
• 1-3 years in an administrative, documentation, or office coordination role
• Experience at a university, NGO, or CSR-related organization is preferred
• Proficiency in MS Office - particularly Excel (data entry, basic formulas) and Word
• Organized, reliable, and meticulous with paperwork and record-keeping
• Professional communication in English and Hindi

KEY SKILLS

• Document management and systematic filing - physical and digital
• Excel for maintaining databases, trackers, and basic MIS reports
• Prompt and professional written communication
• Coordination across multiple internal and external stakeholders
• Handling sensitive donor and beneficiary data with discretion
• Follow-through - tracking open items and closing them without reminders
• Calm, service-oriented, and dependable under workload

KPIs / SUCCESS METRICS

01 Any document requested by a donor or auditor available within 24 hours

02 Beneficiary database updated within 48 hours of any new entry or change

03 Zero unanswered corporate correspondence beyond the agreed turnaround time

04 All logistics for corporate campus visits confirmed at least 72 hours in advance

05 Monthly admin report submitted by the last working day of each month

HOW TO APPLY

Interested candidates may email their updated resume, educational qualification certificates, experience certificates and a brief cover letter to

LAST DATE FOR SUBMITTING THE APPLICATION: 05/08/2026

The University is an equal opportunity employer. We strongly encourage applications from women and candidates from underrepresented communities.